Analyst II - NVRA Outreach Coordinator

Job Description and Duties

The Secretary of State’s Office, Elections Division, is seeking a qualified applicant to fill a full-time, permanent, Analyst II position in the National Voter Registration Act (NVRA) and Voter Engagement Services Unit. This is an exciting opportunity to join a dynamic team of professionals who administer California’s statewide elections.

Under the direction of the Voter Engagement Services Manager in the Elections Division of the Secretary of State’s office and the general direction of Elections Counsel, the incumbent will work as a part of a team of professionals performing duties and tasks directly related to the coordination of uniform compliance with the National Voter Registration Act (NVRA), Voter Engagement, and various other election related outreach activities. The analyst will coordinate, develop, and support trainings on Military and Overseas Voters (MOV). The analyst will draft, research content for and review various publications to educate internal and external stakeholders on election information and voting opportunities, including collaborating with the Executive Outreach team to implement election related initiatives. Compile and analyze data to draft reports related to voter registration efforts, voter education, and outreach efforts conducted by the Agency. Plan, develop, coordinate, and conduct in-person and online trainings to community organizations, county elections officials, and others to increase voter education and support election related initiatives. Create, update, review, coordinate, and deliver ongoing NVRA trainings and provide updated materials to designated voter registration agencies (VRA), coordinators, and staff to ensure compliance. Coordinate with county elections officials, VRAs, and other stakeholders to implement strategies for NVRA compliance. Attend meetings with stakeholders and respond to inquiries. Coordinate and support election related projects, reports, and tasks as needed. Develop and assist with creating outreach materials and supporting efforts to further educational initiatives within the mission of the Elections Division. This includes, but is not limited to, assisting with the Voter Hotline, supporting student voters and disenfranchised voting groups within California, and attending various outreach events to ensure statutory obligations are met. Review and analyze election-related bills.

Desirable Qualifications:

• Demonstrated ability to appropriately apply current laws, rules, policies, and procedures.

• Demonstrated ability to work independently with excellent follow-through on tasks and assignments, including the ability to analyze and solve complex problems and recommend an effective course of action and perform completed staff work.

• Ability to establish priorities through effective time-management and organizational planning, while successfully managing multiple projects under pressure and within tight deadlines.

• Demonstrated ability to analyze datasets and present findings within charts, graphs, tables using Excel

• Demonstrated ability to plan, develop, coordinate, and conduct in-person and online trainings via Zoom and Teams

• Effective written and oral communication skills

• Ability to effectively create and present accurate publications, reports, trainings, and presentations to stakeholders.

Supplemental Questionnaire: Applicants must submit a Supplemental Questionnaire responding to the questions listed below, it should be no more than two (2) pages typed, using business professional font, font size and formatting. Responses do not need to include the question but must be numbered in the same order. Applications that do not follow the directions as identified above, provide incomplete responses, or do not submit a Supplemental Questionnaire will not be considered.

1. Describe in detail your experience reviewing written materials for completeness, consistency, and identifying deficiencies.

2. Describe your experience providing trainings to stakeholders. How would you prepare for the presentation? How would you respond if a stakeholder disagreed with the information you provided?

3. Describe in detail your experience with the interpretation and application of regulations, statutes, policies, and procedures.

4. Describe in detail a time that you were required to work with the public as a representative of an organization. How did you ensure that you were conveying appropriate and accurate information?

You will find additional information about the job in the .

Working Conditions

This position offers a telework opportunity in accordance with the agency’s telework policy and business needs, typically following a two-week on-site training period. The Voter Engagement Services Unit experiences peak activity periods throughout the year. During these peak times, in-person attendance at the office may be required. Additionally, a freeze on time-off requests is in effect during peak election periods to ensure operational continuity and meeting statutory deadlines.

Special Requirements

Examination Information : Candidates new to state service or those seeking a promotional opportunity must take the online examination to establish eligibility. The examination can be found at the following link: . There is also a Limited Examination & Appointment Program (LEAP) exam available for this classification. Information on the LEAP certification process is available on the .

Education: When using education to meet minimum qualifications, please include all the required documents necessary to verify that you meet the minimum qualifications for this classification (i.e., degree, transcript, license, and certificate). Candidate may be required to provide transcripts prior to hire.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Supplemental Application - Please provide your responses to the supplemental questions as directed above.