Secretary - PART TIME

Position: Legal Secretary
Employer: Small Law Office Probate, Wills & Trusts
Location: Fullerton, CA
Department: Legal Support
Reports To: Managing Attorney
Classification: Non-Exempt (Hourly)
Shift: Mon Fri - PART TIME
Compensation: $24-26/hr DOE

1. Job Summary

Provide full-time secretarial and administrative support to a small law office specializing in probate, wills, and trusts. Responsibilities include document preparation, filing, phone coverage, calendar management, and maintaining organized legal files. Accuracy and attention to detail are essential, especially with legal names, court dates, and official filings.

2. Essential Duties & Responsibilities

Document Management:

• Prepare, proofread, and format legal correspondence and filings

• File, organize, and maintain physical documents (50 100 sheets/day)

• Ensure accurate spelling of names and legal terms across all documents

Administrative Support:

• Manage attorney calendars, court dates, and deadlines

• Handle incoming calls, take messages, and direct client inquiries

• Perform general office tasks including scanning, copying, mailing

Client & Court Communication:

• Communicate with clients in a professional and empathetic manner

• Coordinate with courts and legal professionals for case updates and filings

Office Organization:

• Maintain orderly file systems, both paper and digital

• Track filing status and deadlines in legal calendar system

3. Qualifications

Required:

• High school diploma or GED

• 2+ years of legal secretarial or law office experience

• Strong written and verbal communication skills

• Excellent attention to detail, especially with names and dates

• Ability to manage multiple tasks and deadlines in a small office setting

• Proficiency with Microsoft Office (Word, Outlook), Adobe, and office equipment

Preferred:

• Background in probate, wills, or estate law

• Familiarity with court filing procedures in California

• Experience using legal calendaring systems

4. Physical & Work Environment

• Standard office environment in a small, quiet legal practice

• Must be able to sit, type, file, and lift up to 20 lbs of documents as needed

• Daily paper handling and file organization required