Accounts Payable

Description

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our finance team. The ideal candidate will be responsible for managing vendor bills, maintaining accurate records, and ensuring timely payments while resolving discrepancies and maintaining compliance with company policies. This role requires strong attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment. Experience with NetSuite is highly advantageous and will provide a strong foundation for future growth opportunities within the company.

Requirements

Job Responsibilities:

• AP Email Folder – go through and input all Vendor Bills and investigate any discrepancy
• TW Receipt Email Folder – go through and record all CC Receipts in the system and attach in Box-Folder; process PO if related to a PO purchase
• Reply to all Vendor payment inquiries via email or phone – follow up or direct to Finance Director is can’t resolve on own
• Process any Tasks in NS for Billing of PO’s or other inquiries
• Review and resolve Open PO Listing to keep current
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and departments by analyzing invoice/expense reports; recording entries.
• Credit Card recording of receipts and 1st step of reconciliation for them to GL accounts
• Process Check Deposits when Accounting Assistant unavailable
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation. (currently by Finance Director)
• Issues stop-payments or purchase order amendments. (currently by Finance Director)
• Other miscellaneous items as assigned
• Protects the organization’s value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.

Education and Experience:

• Associate's or Bachelor's Degree in Accounting
• 1-2 years’ experience in high-volume accounts payable department
• Previous experience with NetSuite or other ERP software
• Excellent verbal and written communication skills.
• Strong detail orientation
• Strong organizational skills
• Ability to work at a fast pace and under pressure.
• Advanced customer service skills.