Administrative Assistant

This position is at mayo behavioral health

The selection process will be fully managed by mayo behavioral health.

This opportunity is available in New York City, Los Angeles, Chicago, Houston, San Francisco.

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At Mayo Behavioral Health, the Administrative Assistant plays a vital role in supporting our team and ensuring smooth day-to-day operations. This position offers an exciting opportunity to be the backbone of our office, providing essential administrative support that enables our clinicians and staff to focus on delivering exceptional care. If you are organized, detail-oriented, and enjoy working in a collaborative environment, this role is an excellent fit for you. **Key Objectives** * Provide comprehensive administrative support to the Mayo Behavioral Health team. * Manage communication, scheduling, and office logistics efficiently. * Contribute to a welcoming and professional environment for staff and visitors. * Ensure accurate handling of documentation and confidential information. **Responsibilities** * Coordinate appointment scheduling and maintain calendars for clinical and administrative staff. * Answer and direct phone calls, respond to inquiries, and manage email correspondence. * Prepare, organize, and maintain files, records, and reports with accuracy and confidentiality. * Assist with patient intake processes, including data entry and verifying information. * Support billing and insurance documentation as needed. * Order and manage office supplies to ensure smooth operations. * Facilitate communication between departments and external partners. * Assist with event coordination and team meetings when required. **Qualifications** * High school diploma or equivalent; Associate’s degree or higher preferred. * Proven experience in an administrative or office support role, preferably in healthcare or behavioral health settings. * Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software. * Strong organizational skills with the ability to multitask and prioritize effectively. * Excellent verbal and written communication skills. * Ability to handle sensitive information with discretion and maintain confidentiality. * Customer-service oriented with a friendly and professional demeanor. * Detail-focused and proactive problem solver. **Benefits** * Competitive salary and comprehensive benefits package. * Opportunities for professional development and growth. * Supportive and inclusive workplace culture. * Paid time off and holiday leave. * Access to employee wellness programs and resources.

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