Administrative Assistant

United Nurses Associations of California
Union of Health Care Professionals

Administrative Assistant

Based in Headquarters (City of Industry, CA)

POSITION SUMMARY:
The Administrative Assistant provides administrative services in support of the UNAC/UHCP membership and staff to accomplish the organizational goals.

ESSENTIAL DUTIES (include but are not limited) :

• Provide and coordinate administrative support to UNAC/UHCP office and staff
• Utilize various data systems or computer programs to archive, input, import, export, track, monitor, cross-reference and report data
• Work with management to coordinate meetings, trainings, events, activities (including logistics, vendor liaison, scheduling, travel arrangements, document preparation and follow-up work)
• Prepare materials, correspondence, flyers, forms, announcements, memos and other documents upon request and direction from management
• Work with management to coordinate election logistics
• Communicate with vendors and or third-parties to fulfill requests
• Maintain inventory of supplies
• Maintain office equipment. Troubleshoot basic issues and contacts technicians for repair
• Manage and distribute incoming and outgoing mail, email, and facsimiles
• Answer/transfer telephone calls and greets staff, members, and guests in a professional manner
• Archive data using conventional methods
• Prepare and send mass membership mailings
• Perform related work as assigned/required to support the mission of UNAC/UHCP

MINIMUM QUALIFICATIONS:

• Minimum three (3) years office/administrative work experience, or one-year temporary employment with UNAC/UHCP, or a B.A. or B.S. in a relevant field
• Ability to operate audio/visual programs
• Ability to learn new administrative skills, technology, and programs as they evolve/emerge to support the organization’s goals
• Ability to prioritize, problem-solve, multi-task, and complete assignments effectively and efficiently
• Ability to take direction from management
• Proficient in using the internet as a search tool
• Competent with the Microsoft Office suite of programs: including Outlook, Word, Excel and Power Point
• Ability to work well independently and within a team environment
• Professional attitude
• Self-motivated and committed to delivering high-quality work
• Ability to communicate and interact effectively with UNAC/UHCP officers and staff, affiliate leadership, union members, vendors and guests
• May be temporarily reassigned to another UNAC/UHCP office and/or project office, as needed
• Required to attend the UNAC/UHCP convention on a biennial basis
• Ability to type 45 wpm proficiently/accurately
• Ability to lift up to 25 lb. mailing trays
• Background in labor movement and/or progressive movements preferred

COMPENSATION PACKAGE:
Salary $43.545/hr – $54.142/hr. We provide a comprehensive package including medical and dental benefits for employee and dependents, optical allowance for employee and dependents, life Insurance for employee, defined benefit pension plan, 401K and flexible spending accounts, auto allowance or employer-leased vehicle, education program which includes tuition/course reimbursement and paid time off to take approved courses, vacation, sick leave, holidays, flexible personal time off, plus time off between Christmas day and New Year’s day. This position is covered by a Collective Bargaining Agreement with United Nurses Staff Union (UNSU). Salaries and benefits are subject to change based on future Collective Bargaining Agreements.

HOW TO APPLY:
Submit a current résumé reflecting qualifications for this position to [email protected] . Please reference “ Administrative Assistant ” in the subject line.

UNAC/UHCP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, including those who are 40 and over, ancestry, color, religious creed (including religious dress and grooming practices), disability (mental and physical) including HIV and AIDS, marital status, medical condition, genetic expression, sexual orientation, military or veteran status, and any other protected class or activity under California law.

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