Administrative Support Specialist

Forgepoint Capital, a leading venture capital firm headquartered in the San Francisco Bay Area and London, specializes in investing in transformative cybersecurity, artificial intelligence, and infrastructure software companies aimed at protecting the digital future. With over $1 billion in assets under management and the largest sector-focused investment team, Forgepoint is dedicated to supporting entrepreneurs who are driving innovation on a global scale. Established in 2015, the firm has built a portfolio of more than 40 companies, leveraging over 100 years of combined experience in company-building. As an Administrative Support Specialist at Forgepoint Capital, you will play a crucial role in facilitating the smooth operation of the firm by providing essential administrative assistance to the team. Your contributions will help maintain our commitment to supporting category-defining companies while cultivating a diverse community that backs builders of the digital future. Join us in advancing innovation and making a significant impact in the venture capital landscape.

Responsibilities

• Provide administrative support to the investment team including calendar management, meeting coordination, and travel arrangements.
• Prepare and organize documents, presentations, and reports as needed for internal and external stakeholders.
• Assist in managing and maintaining databases, filing systems, and office supplies inventory.
• Serve as a point of contact for internal and external communications, managing phone calls, emails, and inquiries effectively.
• Coordinate logistics for meetings, events, and conferences to ensure smooth operations and optimal engagement.
• Assist with onboarding new team members and maintaining necessary HR documentation and records.
• Support ad-hoc projects and initiatives, contributing to a collaborative and efficient work environment.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 2+ years of professional administrative experience, preferably in a dynamic fast-paced environment.
• Strong organizational skills with a keen attention to detail and the ability to multitask effectively.
• Excellent written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaborative tools such as Slack or Zoom.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• A proactive, service-oriented attitude with a focus on problem-solving and enhancing team efficiency.