Executive Assistant

Position: Executive Assistant

Date Posted: May 15, 2026

Industry: Healthcare / Health Administration / Operations Management

Employment Type: Full Time

Experience: Minimum 5 Years of Executive Administrative Support Experience Required

Qualification: High School Diploma or Equivalent Required; Bachelor’s Degree in Business Administration or Related Field Preferred

Salary: USD $60,533 – $93,826 Per Year

Location: Orange, California, USA

Company: CalOptima Health

Description:
CalOptima Health is currently seeking an experienced and highly organized Executive Assistant to join its Operations Management team in Orange, California. This full-time office-based opportunity is ideal for professionals who thrive in a fast-paced healthcare environment and are passionate about supporting executive leadership while contributing to stronger and healthier communities.

CalOptima Health is a mission-driven organization dedicated to serving member health with dignity, respect, and excellence. The organization works closely with healthcare providers, community organizations, and local stakeholders to improve healthcare access and deliver quality services to members across the community.

As an Executive Assistant, you will provide comprehensive administrative and operational support to senior executives, including Chiefs and Executive Directors. This position requires strong organizational abilities, exceptional communication skills, discretion, and the ability to manage multiple priorities while maintaining confidentiality at all times.

Key Responsibilities Include:

• Managing executive calendars, appointments, meetings, and speaking engagements
• Coordinating meeting schedules while prioritizing executive needs and commitments
• Preparing presentations, reports, meeting materials, and taking meeting minutes when required
• Supporting ongoing projects and administrative initiatives under executive direction
• Following up on assigned projects and monitoring progress across departments
• Coordinating travel arrangements, conference registrations, and related logistics
• Handling administrative approvals, timekeeping, and document processing on behalf of executives
• Maintaining organized executive files, records, and confidential documentation
• Processing invoices, expense reports, and department-related financial documentation
• Assisting with departmental operations, planning, and administrative coordination
• Managing incoming and outgoing correspondence according to company procedures
• Answering phone calls, greeting visitors, and directing inquiries professionally
• Supporting inventory management and departmental supply ordering
• Assisting with budget tracking and administrative reporting
• Providing support for legal services and Board meeting preparation activities
• Collaborating with administrative staff and internal teams to support departmental objectives
• Completing additional projects and duties assigned by leadership

Required Qualifications and Skills:

• High school diploma or equivalent qualification required
• Minimum of five years of executive administrative support experience
• Strong proficiency in Microsoft Office applications including Word, Outlook, Excel, and PowerPoint
• Excellent verbal and written communication skills
• Strong analytical, organizational, and multitasking abilities
• Ability to work independently and exercise professional judgment
• Experience handling confidential and sensitive information with discretion
• Ability to manage multiple projects in a fast-paced environment
• Flexible availability for occasional evening and weekend events
• Strong interpersonal skills with the ability to work effectively with diverse teams and stakeholders

Preferred Qualifications:

• Bachelor’s degree in Business Administration or a related field
• Project coordination or healthcare administrative experience preferred

Compensation and Benefits:

• Competitive annual salary ranging from USD $60,533 to $93,826 based on experience and qualifications
• Comprehensive healthcare benefits package
• CalPERS pension program and retirement benefits
• Generous paid time off program
• Tuition reimbursement opportunities
• Career growth and professional development support
• Flexible scheduling options
• Wellness and employee assistance programs
• Supportive work-life balance initiatives
• Opportunity to make a meaningful impact in community healthcare services

Work Environment:

This position is approved as Full Office. If telework is approved in the future, employees must work within the State of California. The role may involve schedule adjustments, occasional travel, prolonged sitting, computer work, and lifting materials or equipment weighing up to 50 pounds.

CalOptima Health values diversity, inclusion, and equal opportunity employment. The organization welcomes candidates from all backgrounds who are committed to delivering accessible and quality healthcare services to the community.

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