Director's Office Analyst

Job Description and Duties

Under the direction of the Staff Services Manager I (SSM I), and with guidance received from the Director and/or Chief Deputy Director, the Office of the Director Analyst performs a variety of analytical and administrative duties relating to the program needs of the Office. This role provides the highest level of administrative support and staff assistance on a variety of complex, sensitive and confidential department issues. With a delegated high degree of responsibility for making recommendations to the Executive Staff, this role is involved in broad areas of policy formulation or complex administrative action, as well as taking responsibility for affecting these recommendations. The highly valued role performs office management tasks requiring a high degree of initiative, independence and analytical skill in addition to coordinating workflow, monitoring issue resolutions, and tracking project assignments.

Come join the Department of Managed Health Care and become a state civil service trail blazer! We have grown a strong community for our diverse workforce even in a remote environment by having deep and necessary conversations on belonging, diversity, equity and inclusion through our respective teams, book club, and committees while leveraging modernized technology tools to balance and allow for informal “water cooler” style conversations. This has resulted in an environment of trust and confidence building to effectively perform in our jobs and make decisions that allow us to reflect the communities that we serve through our mission.

Would you like to be part of a close-knit team while protecting consumer health care rights and ensuring a stable health care delivery system? This position plays a critical role in supporting the DMHC leadership team with providing direction to colleagues and outside stakeholders. This job if for you if you're looking for a position that offers variety such as calendaring, travel arrangements and recruitments for executive staff, project management for department wide and public meetings, among other rewarding duties.

We proudly provide the flexibility people are looking for to maintain a true work-life balance! Join a village of people who are transforming state government!

Apply below by submitting your Standard State Application (STD Form 678) and a brief Statement of Qualifications (SOQ) addressing the requested question.

Please let us know how you heard about this position by taking a brief survey: DMHC Recruitment Survey .

You will find additional information about the job in the .

Working Conditions

The DMHC has locations in Downtown Sacramento and Rancho Cordova. Both locations are located close to light-rail with various amenities. The incumbent will work in a climate-controlled cubicle and/or office environment with artificial lighting.

This position may be eligible for hybrid telework. The telework schedule is permitted at the operational needs of the Department and is subject to change, consistent with the State Telework Policy and the DMHC’s Telework Policy. All employees who telework are required to be California residents and maintain California residency in accordance with Government Code 14200.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

All applicants not currently employed by the DMHC will be subject to a pre-employment background investigation. The investigation will consist of fingerprinting and an inquiry to the California Department of Justice to disclose criminal records.

Any documents you submit for a job vacancy such as your State application, resume, cover letter, educational transcripts, etc. SHOULD NOT include ANY confidential information. Confidential information that should be excluded or removed from these documents include, but is not limited to, your Social Security Number (SSN), birthday, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission. Possession of Minimum Qualifications will be verified prior to interview and/or appointment .

If you are using education to meet the minimum qualifications for this position, you MUST submit a copy of your college transcripts .

Unofficial transcripts may be accepted during the application process; however, submission of official transcripts may be required prior to appointment.

Eligibility for this classification requires the “equivalent to completion of the 12th grade”, candidates must submit high school transcripts or college/university transcript(s) to demonstrate the “equivalent to completion of the 12th grade” with their application package. Transcripts must include the date the diploma, certificate, or degree was awarded.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

- Experience working with high level internal/external management.

- Experience handling correspondences, travel arrangements, responding to calls or inquiries, and/or maintaining filing/tracking system.

- Experience analyzing data, and/or presenting ideas and information effectively in either a small or large group setting.

- Experience composing documents or correspondences, and/or revising and editing own work and/or the work of others.

- Experience planning and/or organizing a project or meeting.

- Experience working with different audiences.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Instructions

To be considered for this vacancy, please complete all applicable fields on the application form, including a list or description of previous/current occupational experience in the duties performed section.

Electronic applications through your CalCareer account are highly recommended.

If you are unable to apply electronically through your CalCareer account, please mail or drop off a hard copy of your application packet. Please notate RPA: 25-017 and Job Control: JC-486671on your application.

All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to clearly demonstrate how you meet the Minimum Qualifications for the position on your State Application (STD Form 678). The application should also clearly demonstrate the candidate’s ability to meet the Desirable Qualifications identified in this job advertisement. The Classification Specification for Associate Governmental Program Analyst/Staff Services Analyst is located at the top of this Job Announcement Posting under Minimum Requirements.

Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DMHC accepts foreign transcript evaluations that are completed by one of the agencies approved by the .

PLEASE NOTE: If you are mailing your application, it must be postmarked by the final filing date. Hand delivered applications must be submitted no later than 5:00 p.m. on the final filing date. Applications slipped under the door at the Human Resources Office will be time stamped the following business day.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is a MANDATORY requirement in order to apply for this position. A SOQ is a narrative discussion describing how the candidate’s education, training, experience and skills meet the minimum and desirable qualifications for the position.

  Please see section labeled "Statement of Qualifications" for further instructions.