Routine Field Clerk

: Requisition ID # 165078 Job Category: Power Generation; Administrative / Clerical Job Level: Individual Contributor Business Unit: Operations - Other Work Type: Onsite Job Location: Auburn Department Overview Power Generation operates and maintains PG&E's hydroelectric, fossil, solar generation and battery storage facilities, providing approximately 5,300 megawatts of generating capacity for our customers. Our nearly 1000 coworkers are dedicated to delivering safe, reliable and cost-effective generation to California in an environmentally responsible manner. Our hydro facilities include 62 conventional hydro powerhouses, a pumped-storage facility, 98 reservoirs, 168 dams and more than 200 miles of canals and flumes, among other water conveyances. Natural gas-fired plants in operation are Humboldt Bay Generating Station in Eureka; Colusa Generating Station in Colusa County and Gateway Generating Station in Antioch. Several utility-scale solar generation plants also are operated and maintained, as well as PG&E's successful entry into battery energy storage, our Elkhorn Battery facility at Moss Landing in Monterey County. Position Summary This is an International Brotherhood of Electrical Workers (IBEW) Local 1245 represented classification, which has over 100 years of experience representing employees at PG&E. This job is subject to collective bargaining. We are seeking a capable individual with good time management, attention to detail, customer service skills, knowledge of accounting procedures, good grammar and spelling, computer skills, including Microsoft Outlook, Excel, and Word. This position provides administrative support to the general construction organization. Responsibilities may include payroll processing, lodging coordination, personal expense processing, ordering and delivering materials to the work sites, and various paperwork processing. This position may require overtime depending on business need. Individuals must be able to travel to a new headquarters upon request with crews during emergency or storm response. This would require working in extreme weather and at remote locations. PG&E is providing the hourly rate that the company in good faith believes it might pay for this position at the time of the job posting. This position is subject to collectively bargained hourly wage rates and increases. The starting wage rate for this position is $39.99 per hour. This wage rate is specific to the locality of the job. The wage rate is based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, collective bargaining agreements, and internal equity. Job Responsibilities Completes expense reports with supporting documentation; submits for approval and processing; handles lodging coordination Reviews time cards for accuracy and inputs into the payroll system and submits for approval. Keeps daily contact with crew foreman for the time and calculates bus fare (mileage for transfers). Distributes checks. Completes change tags in the computer system. Orders materials and office supplies based on inventory and individual requests. Creates material Purchase Orders. Contacts vendor for pricing information. Delivers materials to job sites in the field. Reviews department operations and purchasing invoices for accuracy. Enters invoices into computer system for payment and submits requests and documentation to Accounts Payable department. Sorts and delivers interoffice mail Ability to work with the following programs to perform job responsibilities: SAP, Concur, Microsoft Office Applications, Arriba, and Sharepoint Completes and enters third-party or employee claims into computer system. Tracks and records claims. Records safety-related information and training information. Performs data entry for department including customer notification mileage information, paving work, application forms and service tags. Files paperwork, including employee bid sheets and employee files for the department. Provides administrative support to the department supervisor, including answering of phones, taking messages, scheduling meetings and preparing meeting agendas. Provides miscellaneous administrative support to employees which may include completing forms and applications, technical assistance, materials tracking, training, and coordinating Workers Compensation appointments as needed. Qualifications Minimum: Must possess a High School diploma, GED or equivalent work experience Must be at least 18 years of age Must possess a valid California Driver's License on day 1 of employment Ability to drive safely in all weather and road conditions Ability to work in all weather conditions Must be able to lift and carry a minimum of 25-50 pounds Ability to work extended hours, nights, weekends and holidays, and various work schedules Must be able to wear company provided Personal Protective Equipment (PPE) Ability to travel and transfer to a new headquarter upon request at any time Desired: Demonstrated experience with SAP Ability to obtain forklift certification Data Entry experience Demonstrated experience with Microsoft Office Applications: Outlook, Excel, and Word Demonstrated experience with Payroll time entry Demonstrated experience with Concur expense reporting Record of Residence within 50 miles of job or headquarters Pre-Employment Testing PG&E Employees: You must have qualified on all prerequisite tests prior to submitting an application, and all secondary tests prior to interviewing. For more information on prerequisite and secondary exams, including study guides, please visit the Pre-employment testing program website. Clerical Test Battery Work Orientation Inventory-Clerical