Order Entry /Accounts Receivable Clerk
We are seeking a detail-oriented and bilingual (English/Spanish) Office Assistant to join our team. This long-term position offers a dynamic environment where you will support both general office operations and the accounts receivable (A/R) function. The ideal candidate will be organized, dependable, and able to multitask in a fast-paced setting.
Key Responsibilities:
Office Assistant Duties:
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Answer multi-line phone systems, take messages, and transfer calls with professional etiquette.
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Perform heavy data entry with speed and accuracy.
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Copy, scan, save, and organize documents electronically and physically.
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Route documents for internal signature and approval.
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File and retrieve materials from drawers, cabinets, and boxes.
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Maintain accurate records of filed and removed documents.
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Assist with scheduling, document prep, and various administrative tasks.
Accounts Receivable (A/R) Duties:
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Generate and send invoices accurately and on time.
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Apply customer payments and resolve discrepancies.
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Maintain accurate customer account documentation.
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Follow up on past-due accounts.
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Review and manage A/R aging reports.
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Work closely with internal departments to resolve billing issues.
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Support the A/R function during month-end close.
Qualifications:
High school diploma or equivalent (minimum)
- Minimum of 2 years of relevant office or administrative experience.
- At least 1 year of direct experience in accounts receivable or billing support
- Strong data entry and organizational skills.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent written and verbal communication.
- Ability to multitask and prioritize in a deadline-driven environment.
- Comfortable working independently and as part of a team.
- Bilingual English and Spanish (required).
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