Payroll and Wage Manager

Job Description

Job Description

What you'll do:

• Accurately and timely process weekly and bi-weekly multi-state payroll for union and non-union employees across three entities.
• Serve as the subject matter expert on multi-state payroll and tax regulations, Federal and State prevailing wage laws (including Inflation Reduction Act & AB2143 knowledge), and prevailing wage & certified payroll reporting requirements.
• Supervise payroll staff and provide guidance to other departments on payroll-related issues and compliance requirements.
• Use of payroll and accounting software, including running payroll reports, reconciliations, audits and maintaining payroll records.
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Read, understand, implement and manage continual compliance with labor agreements.
• Manage subcontractor compliance, including subcontractor onboarding, certified payroll tracking and auditing, and LCP Tracker setup and reporting.
• Prepare and submit accurate and timely union reports, dues payments, and certified payroll reports.
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Troubleshoot and resolve payroll issues, such as incorrect hours, wage adjustments, and lost paychecks.
• Prepare layoff checks for voluntary and involuntary terminations.
• Respond to internal and external audit requests by providing accurate payroll records and documentation.
• Maintain confidentiality of payroll and employee information.
• Verify payroll taxes and deductions and prepare tax filings as required.
• Produce regular payroll reports summarizing earnings, deductions, and other key metrics.
• Calculate and process commissions and bonuses.
• Identify and recommend improvements to payroll processes and systems.
• Ensure ongoing compliance with federal, state, and local payroll, wage, and labor laws.
• Other payroll duties as assigned.

What you'll bring:

• Minimum 7 years of payroll administration experience, preferably in construction or relevant industries.
• At least 2 years of experience processing certified payroll and prevailing wage compliance for multiple construction projects.
• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.
• Strong experience in subcontractor compliance and certified payroll auditing, including LCP Tracker.
• In-depth knowledge of union labor agreements and wage determinations, certified payroll reporting and worker's compensation accounting, and Federal, state, and local labor standards and tax jurisdictions.
• Excellent consultative and communication skills (written & oral).
• Proficient in accounting software, experience with Foundation software is a plus.
• Excellent verbal and written communication skills with the ability to explain complex payroll concepts clearly.
• Strong organizational, supervisory, and time management skills.
• Manage multiple priorities and deadlines with attention to detail.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sit or stand at a desk for 6-8 hours per day performing tasks on a computer
• Requires minimal physical effort with periods of walking and standing with light lifting of files
• Minimal bending, stooping, or reaching
• Occasionally exposure to environmental elements during remote visits

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requiring normal safety precautions with minimal occupational health and safety risks
• Moderate to low noise levels
• Requires considerable concentration
• Stresses induced by changing environment, diversity in the organization, strict deadlines and high volume of workload

Ability to pass a comprehensive background check and drug screen.