Office Manager - Construction (San Diego)

Role Overview

We are looking for a sharp, organized, and proactive Office Administrator to be the engine room of our commercial landscaping operations. This isn't just a desk job—you’ll be the vital link between our field crews, our high-profile commercial clients, and the management team.

If you thrive in a fast-paced environment where the scent of fresh-cut grass meets the precision of a well-managed spreadsheet, we want to hear from you.

Key Responsibilities

Your day-to-day will involve a mix of customer service, logistics, and financial support:

• Client Coordination: Act as the first point of contact for property managers and commercial clients; schedule service calls and handle inquiries with professionalism.
• Operational Support: Assist with crew scheduling, GPS tracking, and ensuring field teams have the work orders and site maps they need for the day.
• Billing & AP/AR: Process invoices, track equipment expenses, and manage payroll data entry for seasonal and year-round staff.
• Vendor Management: Order uniforms, safety gear, and office supplies; coordinate with mechanics for fleet maintenance records.
• Documentation: Maintain digital and physical files for contracts, insurance certificates (COIs), and safety compliance records.

Qualifications & Skills

• Experience: 2+ years in office administration (experience in construction, landscaping, or trades is a huge plus).
• Tech Savvy: Proficiency in Microsoft Office (especially Excel) and experience with industry software (e.g., Aspire, LMN, or Jobber) or QuickBooks.
• Communication: Exceptional verbal and written skills; ability to communicate effectively with both corporate clients and field laborers.
• The Landscaping Edge: Ability to handle the seasonal rush with a calm head and a sense of humor.
• Bilingualism: Proficiency in Spanish is highly desirable but not required.