Office Manager & HR Assistant (Desert Hot Springs)

Job Summary

Pabst Labs is seeking an Office Manager & HR Assistant to support the smooth and efficient functioning of our Desert Hot Springs manufacturing facility. In this dynamic role, you will manage day‑to‑day administrative operations, ensure a well‑organized office environment, and provide HR support across recruitment, onboarding, compliance, and employee engagement.

This role is ideal for a detail‑oriented, highly organized professional who thrives in a fast‑paced production environment and is comfortable wearing multiple hats. You will play a key role in supporting plant leadership, enhancing internal processes, and ensuring a positive employee experience as our business continues to grow.

Key Responsibilities

Office Management

• Oversee daily administrative operations for the manufacturing facility.
• Serve as primary point of contact for employees, vendors, and visitors.
• Manage office supplies, equipment, purchasing, and inventory.
• Support scheduling, meeting coordination, and facility-related needs.
• Maintain organized record‑keeping systems, documentation, and general office workflows.
• Assist with coordinating company events, training, and onsite meetings.
• Ensure facility compliance with safety, cleanliness, and administrative standards.

Human Resources Support

• Assist in posting open roles, screening candidates, and coordinating interviews.
• Support onboarding and offboarding processes, including paperwork and orientation scheduling.
• Help maintain HR records such as personnel files, attendance logs, compliance documents, and I‑9 documentation.
• Assist with employee communications and engagement initiatives.
• Partner with the Director of HR on day‑to‑day HR tasks, compliance, and reporting needs.
• Creates a supportive, respectful workplace by actively listening to employees, de‑escalating conflicts, and helping guide teams toward constructive resolutions.

Qualifications

Required

• 3+ years of experience in office management, administrative operations, or related role.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• High level of professionalism, confidentiality, and integrity.
• Proficiency with office software (MS Office, G‑Suite, HRIS systems a plus).
• Ability to thrive in a fast‑paced production or manufacturing environment.

Preferred

• Prior experience supporting HR functions (recruiting, onboarding, compliance).
• Experience in manufacturing, food/beverage, or highly regulated environment.
• Familiarity with CA labor laws and HR best practices.
• Bilingual (English/Spanish) is a plus.

What We Offer

• Comprehensive benefits package including health, dental, vision, and paid time off.
• Opportunities for professional development and career advancement.
• A collaborative, innovative culture within a growing beverage company.