Forest Health Research Program Grants Administrative Analyst

Job Description and Duties

This is a 12-month limited-term position that may be extended to 24 months with the possibility of becoming permanent.

Please Note: Due to postal service delays, electronic submission of application is recommended.

Please see the Duty Statement link, found in the Additional Documents section, for more information.

Applicants are highly encouraged to complete a Recruitment Questionnaire, located at: In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.

You will find additional information about the job in the .

Working Conditions

• This position is eligible for a hybrid telework option, in accordance with CAL FIRE’s telework policy, and will be required to report to the office as needed/required. The successful candidate must reside in California upon appointment.

Special Requirements

If using education to meet the Minimum Qualifications, please provide copy of degree and/or transcripts.

All job applicants must provide their employment history on the application form (State Application STD 678) rather than attaching a resume to the form, otherwise the application may be considered incomplete.

1. Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

2. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined a candidate does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

The minimum qualifications can be found in the Analyst II classification specifications.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience providing excellent customer service
• Experience with budgets, invoices, grants and/or contracts
• Strong PC and application experience in Microsoft Office 365, Microsoft Teams, SharePoint, Excel, Word, Outlook, and other internet platforms
• Experience working with executive level staff and all levels of internal and external staff
• Highly organized with a strong ability to work independently and handle complex tasks and competing deadlines
• Quantitative experience – database and/or data analysis skills, creating spreadsheets, using formulas.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

STATEMENT OF QUALIFICATIONS

Forest Health Research Grants Administrative Analyst - Analyst II (Limited Term)

Statement of Qualifications (SOQ) Instructions

All interested applicants must file an "Examination and/or Employment Application (Std. 678), resume, and an SOQ. Any applicants who do not complete the SOQ (details and guidelines below) and submit it with their application and resume may be disqualified from consideration. Resumes, letters and other materials will not be evaluated or considered as responses to the SOQ. The screening committee will compare each applicant's qualifications for the position against specific job-related evaluation criteria developed from the knowledge, skills, and abilities for the job classification. Based on the competitiveness of the applications received, only the most qualified candidates will be scheduled for an interview in order to make a selection.

Statement of Qualifications Guidelines

When preparing your Statement of Qualifications, please follow these guidelines:

• The information you provide must be complete and presented in a clear and concise manner.

• Your Statement of Qualifications must be typewritten using Arial 12-point font with 1” margins.

• Limit your response to no more than two (2) typewritten page, single-sided.

1. Summarize your experience managing grants, contracts, or program budgets, including how you tracked spending and available program funding, monitored compliance, prepared reports, and the types of funding you supported. Please also describe the systems or processes you used and your specific responsibilities.

2. Briefly describe your experience reviewing financial or administrative documents for accuracy, compliance with requirements, appropriateness of costs or activities, and proper documentation for audit or record keeping purposes.

3. Describe your experience using professional software or systems such as Microsoft Excel, Microsoft Word, grant management software, database management systems, or email scheduling/collaboration platforms (e.g., Outlook, Teams). Include any advanced or specialized functions you have performed.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Statement of Qualifications - A Statement of Qualifications (SOQ) is REQUIRED and must be submitted with your application to be considered for this position. Failure to include the Statement of Qualifications as required shall result in disqualification from the hiring process. Please see the section labeled "Statement of Qualifications" for further information.