Project Coordinator

Job Description

Job Description

About NIC Partners Own Your Success. Build Your Future. Make an Impact.
At NIC Partners, we’re more than an IT solutions provider—we’re a team of employee-owners dedicated to creating safer, smarter communities. Through innovative IT and security solutions, we protect schools, empower educators, and strengthen infrastructure. Your work here creates real impact, and as an employee-owned (ESOP) company, your success directly drives our shared growth and prosperity. Why Work Here Your Work Makes Schools Safer. Every project you contribute to makes a lasting difference. From installing security solutions that protect schools to implementing technology that empowers educators, your work ensures safer, stronger communities. People-First Tech. Built by the Folks Who Own It. NIC Partners is 100% employee-owned. Our ESOP model gives you a real stake in the company’s future, offering long-term financial stability and the opportunity to directly benefit from our shared success. Level Up with a Team That Has Your Back. We’re committed to helping you achieve your career goals. From company-paid certifications to hands-on experience with industry-leading solutions, we provide clear pathways for growth at every career stage. Do Good Work. Share the Win. Collaboration, accountability, and mutual respect are at the heart of everything we do. At NIC Partners, you’ll work alongside passionate professionals who celebrate your wins, support your goals, and value work-life balance. Flexible hybrid/work-from-home options, along with a supportive environment, help you thrive both in and out of work.

Job Title: Project Coordinator
Dept.: PMO
Division: PM
Supervisor’s Title: Project Manager Supervisor
Positions Supervised: 0
FLSA Class: Non-Exempt

Job Purpose:
The Low Voltage Project Coordinator will support the project management team by assisting with site coordination, equipment management, labor tracking, and project documentation. This role is responsible for ensuring accurate and timely updates in Q360, maintaining organized project records, and facilitating communication between field teams, the warehouse, and project managers. The Candidate must be local to Southern California to be able to do job walks. This position will be working in house at Rancho Cucamonga Office.

• Coordinate with project managers, superintendents, and field technicians to schedule site activities.
• Serve as a point of contact for on-site needs, including deliveries, inspections, and subcontractor scheduling.
• Track and communicate changes in project schedules to all relevant stakeholders.

• Scan and track all project equipment using company's inventory systems.
• Verify received materials against packing lists and project BOMs.
• Ensure proper documentation for equipment check-in/check-out.

• Prepare and submit Equipment Installation Sheets (EIS) for assigned projects.
• Ensure all required technical details, serial numbers, and installation notes are accurately recorded.

• Monitor daily and weekly labor hours for assigned projects.
• Verify labor allocations against project budgets and schedules.
• Assist project managers with identifying labor variances and potential adjustments.

• Create and assign tasks in Q360 based on project scope and schedule.
• Update task status and notes to ensure accurate project tracking.
• Support project closeout by ensuring all Q360 tasks are completed and documented.

• 1–3 years of experience in project coordination, preferably in low-voltage, electrical, or construction environments.
• Familiarity with low-voltage systems (cabling, access control, A/V, security) preferred.
• Experience with project management or ERP software (Q360 experience highly preferred).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).

• Organization & Time Management: Able to manage multiple priorities and deadlines.
• Collaboration: Works effectively with internal teams, clients, and vendors.
• Technical Aptitude: Comfortable learning new systems and understanding technical documentation.
• Problem Solving: Proactive in identifying and addressing project issues.

• Competitive salary based on experience.
• Employee Stock Ownership Plan (ESOP).
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for training and career development.

Salary range $27 - $32 an hour

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