Admin Officer

Admin Officer Location San Francisco, CA (Inner Sunset area) :

The incumbent will utilize professional concepts to manage, plan, and support the operations of a mid-sized academic unit with a focused scope. Supports both short-term and long-term planning for the division, consistently applying sound judgment in selecting methods and techniques to achieve solutions. Additionally, the incumbent oversees a variety of ongoing administrative operational issues, applying organizational policies and procedures to ensure smooth operation across multiple areas. The individual in this role provides division support in human resources, IT, facilities, space management, and special projects, all under the direction of the Division Manager. They serve as a credentialing coordinator, HR backup support, and Special Projects Analyst. Responsibilities include coordinating timely PC case submissions and completing necessary documentation in collaboration with Division Leadership for HR activities. In conjunction with the Division Manager, the incumbent manages the division's information technology, website, space, and facility needs. They develop and analyze processes, systems, and reporting to complete assigned tasks effectively and communicate potential areas of concern to the Division Manager. The role also requires assisting with special projects as they arise and administering defined operational programs while analyzing and resolving operational problems of moderate scope. The final salary and offer components are subject to additional approvals based on UC policy.

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Department Description

The Department of Medicine (DOM), the largest department in the School of Medicine, has close to 600 full-time faculty leading top-notch research, clinical, and education programs. The Department has a decentralized organizational structure across four sites (Parnassus, ZSFG, VAMC and Mt. Zion) and 38 divisions. Authority and accountability for the Department rests with the Department Chair who heads the Parnassus and Mt. Zion sites, and also directs the Vice Chairs at the ZSFG and VAMC sites. The Division of Gastroenterology is a large subspecialty division in the Department of Medicine. Divisional activities include patient care, teaching, and research at the UCSF Parnassus Medical Center as well as the Mt. Zion, Mission Bay, ZSFG, and VAMC affiliated campus sites. The GI Division at the Parnassus campus has a total of 125 personnel, including 44 full time faculty, 26 fellows, 9 administrative support staff, and 53 research personnel, 4 volunteer clinical professors, teaching includes two ACGME accredited fellowship programs as well as two Non-ACGME fellowship training programs, including Gastroenterology (21) and Advanced Liver Transplantation (3) as well as Advanced Endoscopy (1) and IBD (1), and annual fiscal expenditures of ~$26.5M. The Benioff Center for Microbiome Medicine (BCMM) is a large research center in the Department

Required Qualifications

• Bachelor's degree in business or related area and 1+years relevant experience and / or equivalent experience & training.
• Experience with Advance Visas, Credentialing, time reporting/payroll; Bearbuys, Archibus; Equipment Management database
• Working knowledge of common organization-specific and other computer application programs
• Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
• Ability to work well with others and as part of a team, ability to communicate clearly with a wide variety of constituents.
• Ability to use discretion and maintain confidentiality.
• Ability to manage and prioritize multiple tasks; ability to meet deadlines and follow through on assigned duties; ability to work well under pressure; ability to maintain a service-oriented approach
• This position is extremely diversified requiring constant vigilance to ensure appropriate prioritizing and organization of responsibilities. Much of the work is self directed and the incumbent must be able to identify when to seek supervisor's guidance.
• Thorough knowledge of human resources policies and procedures for staff and academic employees.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to manage and prioritize multiple tasks; ability to meet deadlines and follow through on assigned duties; ability to work well under pressure; ability to maintain a service-oriented approach

Preferred Qualifications

NA

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support, Clinical Systems / IT Professionals, Professional (Non-Clinical), Support Services

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

50%

Location

Flexible (combination of onsite and remote work), Parnassus Heights (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

On site 1-2x/wk, Remote 3-4x/wk 8:30am-5pm