Section Chief, Security, Workflow and Vendor Maintenance

Job Description and Duties

Under the general supervision of an Accounting Administrator II, the Accounting Administrator I (Supervisor) is responsible for managing security, workflow, and vendor maintenance activities for the Department's financial and reporting systems, CGI Advantage and infoAdvantage. The incumbent is also responsible for planning, organizing, directing, and evaluating a professional staff engaged in developing statewide security, user role, workflow, and vendor maintenance rules, updates, policies, procedures, and issue resolutions related to CGI Advantage and infoAdvantage. This responsibility extends to working effectively with IT staff, Communication Management Consultants, Budget Managers, Resource Managers, and Program Managers on a statewide level.

PARF# 81-26-0048/ JC- 514049 Eligibility for hire may be determined by your score on the Accounting Administrator I (Supervisor)exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click and search by typing in the classification title.

T he Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

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Working Conditions

Position located at 1820 Alhambra Blvd, Sacramento, Sacramento County.

Multiple positions may be filled from this recruitment.

While at their base of operation, employees will work in a climate-controlled office under artificial light. However, due to periodic problems with the heating and air conditioning, the building temperature may fluctuate. Most employees will work in workstations within shared cubicles. Working hours will be set sometime between 6:00 A.M. and 5:00 P.M. Overtime may be required and vacations may be restricted during peak times and fiscal year end closing. Employees may be required to travel in state, but travel is not frequent.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their work sites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

Special Requirements

• Possession of a valid driver’s license is required when operating a state owned or leased vehicle.
• Resume is required.
• Degree and/or School Transcript is required.
• Statement of qualifications (SOQ) required. Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process .

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Resumes and cover letters will not take the place of the SOQ. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

• Describe how your education, training, and work experience makes you qualified for this position. Please provide specific examples of your knowledge and experience with the security, user role, business workflow, and vendor record setup and maintenance in an ERP system.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: or . Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Understanding the security and workflow setups in modern electronic data processing software systems.
• Experience managing the vendor/customer record setup and maintenance in CGI Advantage Financial applications.
• Ability to analyze data, and develop and evaluate alternative proposals, make effective and appropriate recommendations to executive management concerning the resolution of complex data processing issues.
• Ability to communicate effectively with all levels of management, the public, state, and other governmental agencies.
• Ability to establish and maintain collaborative relationships with various internal and external partners and key stakeholders.
• Ability to reason logically and creatively, utilizing a variety of analytical techniques to define accounting, managerial, administrative, and systems problems and determine a course of action that will bring about a resolution.
• Ability to plan, organize, and direct the work of others.
• Ability to effectively select and train employees and evaluate their job performance.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions:

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-514049), PARF# 81-26-0048 and title of the position (Accounting Administrator I (Supervisor)) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.