Office Technician

Job Description and Duties

Under the direction of the Supervisor I and/or Supervisor II, the Office Technician (OT) performs a wide variety of complex clerical duties, including, but not limited to, typing correspondence, inputting data, tracking documents, creating spreadsheets, conducting monthly audits of Accounting reports, surveying out equipment, shipping equipment, and tracking supplies/equipment. Incumbent will also be responsible for the monitoring and review of Civil Division invoices, ensuring accurate information, verifying appropriate approvals, and uploading the invoices into SharePoint. Incumbent will also provide assistance to Civil Division Executive staff as needed. This position requires a high degree of organization, attention to detail, and excellent communication skills. This is a fast-paced working environment often with short deadlines. Incumbent is expected to work with a high degree of initiative and professionalism.

You will find additional information about the job in the .

Working Conditions

This is an office centered hybrid position with the opportunity to work remotely or in the office, with 3 required in-person days each week. Additional in-person attendance may be required for in-person meetings, trainings, and operationally as needed. Advance notice will be provided when possible. The OT would report to the AG's headquarters (1300 I Street) in Sacramento for in-person days.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

• A fingerprint check will be required.

• Individuals who are new to State service must have list eligibility in order to gain employment with the California Office of the Attorney General Process is described at:

• Clearly indicate the Job Control Code (JC-513727)and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your STD 678 State Application.

• If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

The incumbent must have strong analytical skills. The incumbent is expected to consistently exercise a high degree of initiative, and independence in performing his/her/their duties. Good judgment, effective communication and strong organizational skills are essential, as is the ability to communicate effectively both verbally and in writing and work independently and cooperatively with others. Must be dependable, have good attendance and demonstrate good working habits. The incumbent must be able to work well under pressure and perform multiple tasks with accuracy, precision and neatness. The incumbent must also maintain a high level of confidentiality at all times. Must work effectively with all levels of staff and be able to meet deadlines and adjust to changing priorities. The incumbent must be a self-starter with a positive attitude and be able to assume other duties as necessary. Must have good computer skills. Knowledge of Microsoft Excel, Word, Teams, Outlook, Windows and Adobe is desired.

Benefits

Benefit information can be found on the CalHR website and the website.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  The Statement of Qualifications (SOQ) is a narrative discussion of how youreducation, training, experience, and skills meet theminimum and desirablequalifications and qualify you for the position. The SOQ serves as documentation ofyour ability to presentinformation clearly and concisely in writing and should be typedin Arial font size 12 and no more than two pages in length. The SOQshould have yourname with a reference to the Job Control (JC) number in the upper left-hand corner.Failure to submit the SOQ orfollow instructions may result in disqualification.