Contract Administrator III

Job Description

Job Description

About Us

Triangle DeCon Services Inc. is a boutique full service real estate advisory firm with a focus on project development and construction management for our valued private developers and public organizations in Southern California. We are a young, energetic, ethical, professional, knowledgeable, customer-centric and multilingual team looking to deliver the most value to our clients and build/promote trust with them. Our team consists of licensed Professional Engineers (PE), certified Project Management Professionals (PMP), certified professional with Design Build Institute of America (DBIA), licensed General Building Contractor and other industry designations. We can provide entitlement, development, design, procurement, construction management, project management, expert witness and litigation support services on a variety of building types. Our experienced team have provided these services to successfully deliver various facilities for public school districts, college districts, universities, commercial developers, hospitality owners, multinational CM/PM consultants and other valued clients.

Job Summary

Are you looking to apply your skills and utilize your experience to make a difference in our community? Are you motivated to collaborate with a diverse team of professionals to deliver new projects for our clients? Triangle is waiting for you to join our team!

This is a full-time position with Los Angeles Community College District.

The ideal candidate is an experienced contract administration and procurement professional with a strong background managing competitive solicitation and contract award processes for construction, design, and professional services. They should have experience preparing procurement packages, coordinating with multiple stakeholders, ensuring compliance with applicable policies and laws, and managing multiple procurements simultaneously with exceptional attention to detail. Experience with public sector or higher education projects, California Public Contract Code, Design-Build delivery, and electronic bidding platforms is highly preferred.

Responsibilities

As part of the Project Management Office (PMO) Contracts Team, responsibilities may include any of
the following:

• Coordination with project management personnel at the District, PMO, College Project Teams, or Colleges to develop and prepare procurement packages for the selection of general contractors, design-build entities, and professional services providers (i.e. architects, engineers, inspectors).
• Management of a variety of competitive bidding/selection processes for construction and/or professional services, from planning through award including direct responsibility for all administrative functions (i.e preparing procurement documents, addenda, evaluation materials, approval documentation, award documentation, contract documents).
• Based on workload and department resources, at the sole discretion of the department
  supervisor, a variety of tasks and responsibilities may be assigned and or change over time to
  best serve the needs of the District.
• Strict adherence to policies, procedures, templates, and applicable laws is a daily part of this
  role.
• Reporting, tracking, and quality control for assigned procurements processes.
• Responsibility for multiple concurrent procurement processes with various stakeholders.
• This is a heavily administrative role with minimal administrative support.
• This role requires a high level of attention to detail and compliance under the scrutiny of
  consistent audits both internal and external.
• Work is fully in the PMO Office with no hybrid or remote opportunity in accordance with District
  policy

Required Experience:

• Minimum of 5 years of relevant experience to the position description.
• Bachelor's degree (relevant field preference above others). Additional four years qualifying experience in excess to the minimum stated above may be substituted for the required education.
• Knowledgeable of standard contract terms and conditions for design, construction, and other related services.
• Proficient with Microsoft Excel, Word, and Adobe Acrobat.
• Demonstrate a reliable, responsive and positive work ethic with the highest degree of integrity.
• Must be detail-oriented and organized.
• Must be a fast learner and logical thinker.
• Must be focused on quality and accuracy.
• Excellent communications skills, both written and verbal.
• Ability to accurately track and report status when managing concurrently running projects

Preferred Qualifications:

• Experience with higher education capital improvement projects
• Knowledge of California Public Contract Code
• Knowledge of California Community College Code
• Experience with an electronic bidding software (i.e. PlanetBids)
• Experience with alternate project delivery methods such as Design-Build
• Experience with project management software (i.e. Proliance, Trimble)