Accounting Specialist
- Checks and approves all vouchers for payment; reviews and verifies that the invoice is charged to the correct general ledger account and department.
- Processes both inventory and “in-house” invoices for payment.
- Prepare invoice deduction notices, as necessary.
- Answer vendor inquiries.
- Prepares weekly accounts payable check run.
- Print accounts payable reports and maintains accounts payable files.
- Assists in Accounts Payable end of month closing procedures and reconciliations.
- Reviews and verifies vendor statements.
- Reviews open stock receipts report on a weekly basis and adjusts as necessary.
- Research and works with purchasing, accounts payable assistant and/or vendor on discrepancies of vendor accounts; and
- Allocate invoices among departments as needed.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Receives commission payments and reconciles them to apply to corresponding invoices.
- Process lien waivers and Certificates of Insurance.
- Performs daily invoicing and related tasks.
- Submit invoices to customers.
- Releases sales orders upon receipt of payments.
- Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
- Copies, files, and retrieves materials for accounts receivable as needed; and
- Assists with related special projects, as required.
- Collections Duties:
- Requests and pursues payment on delinquent accounts via communication with customers.
- Follows-up on delinquent accounts, updates and maintains accurate financial records including accounting, receivable, and credit records.
- Prepares and send statements on delinquent accounts.
- Follows established guidelines to review and update account status; and
- Performs other related duties, as required.
- Other:
- Assists with preparing and posting month-end journal entries
- Coordinates with other accounting team members to resolve reconciling items
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Medical, vision, and dental insurance
- HSA
- FSA (medical and dependent care)
- 401(k) with employer match up to 4% with immediate vesting
- Employer-paid short- and long-term disability coverage
- Employer-paid basic life and AD&D insurance; supplemental life for employees and dependents available
- Paid time off and paid holidays
- Tuition reimbursement
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