Executive Assistant POST NUMBER: 483632

Executive Assistant

Employment Type: Direct Hire
Location: Gardena, CA (100% Onsite)
Pay: $24.00-$31.75/hour DOE

Overview

We are partnering with a well-established behavioral health organization to identify an Executive Assistant who will serve as the right-hand support to the Chief Financial Officer. This role is ideal for a polished administrative professional who thrives in a fast-paced environment, enjoys working behind the scenes, and can be trusted with highly confidential information.

The Executive Assistant will play a critical role in keeping the CFO organized and operating efficiently through calendar management, document preparation, data entry, reporting, and executive-level administrative support. The ideal candidate is proactive, detail-oriented, highly organized, and comfortable taking initiative with minimal direction.

This is a fully onsite position based in Gardena and offers the opportunity to work closely with executive leadership while supporting the organization's financial and operational functions.

Key Responsibilities

• Provide high-level administrative support to the Chief Financial Officer
• Manage executive calendars, scheduling, and meeting coordination
• Prepare meeting agendas, minutes, reports, memos, and correspondence
• Perform high-volume data entry and maintain accurate records
• Create, update, compare, and format Excel spreadsheets and reports
• Cross-reference data across multiple spreadsheets and documents
• Maintain confidential files, records, and executive documentation
• Answer inquiries and provide administrative support to internal and external stakeholders
• Coordinate travel arrangements, conference registrations, and related logistics
• Assist with expense tracking, documentation, and reconciliation
• Organize and maintain filing systems and departmental records
• Support special projects and ad hoc administrative requests as needed
• Serve as a trusted business partner to the CFO by taking ownership of tasks and following through independently

Required Qualifications

• Minimum 2 years of Executive Assistant, Administrative Assistant, or related administrative support experience
• Previous experience supporting senior leadership or executive-level professionals
• Strong data entry skills with exceptional attention to detail
• Advanced Microsoft Office proficiency, including:
• Ability to create, edit, compare, and format spreadsheets accurately
• Excellent written and verbal communication skills
• Strong organizational, prioritization, and time management abilities
• Experience handling confidential and sensitive information
• Ability to work independently and exercise sound judgment
• Stable work history with demonstrated longevity in prior roles

Preferred Qualifications

• Bachelor's Degree
• Experience supporting finance, accounting, or executive leadership teams
• Basic accounting or bookkeeping experience
• Experience with grant-funded organizations or nonprofit environments
• Familiarity with Microsoft Copilot
• Experience preparing board materials, meeting minutes, and executive communications