Accounts Payable Manager

Full-time

Description

Aspire General Insurance Company and its affiliated general agent, Aspire General Insurance Services, are on a mission to deliver affordable specialty auto coverage to drivers without compromising outstanding service.

Our company values can best be described with ABLE : to always do the right thing, be yourself, learn and evolve, and execute. Join our team where every individual takes pride in driving their role for shared success.

The Accounts Payable Manager is responsible for overseeing the accounts payable department and ensuring efficient financial operations. Key responsibilities include:

DUTIES:

1. Supervision and Team Management

• Manage and supervise accounts payable staff.
• Hire, train, and support team members to maintain efficient operations.

2. System and Policy Development

• Develop and implement systems, procedures, and policies to ensure compliance with company guidelines and regulatory requirements.
• Analyze current accounting procedures and recommend improvements.

3. Invoice and Payment Processing

• Assemble, review, and verify invoices and check requests, ensuring accuracy and timeliness.
• Resolve discrepancies in invoice statements and reconcile accounts.
• Review invoices submitted in NetSuite for accuracy, ensuring timely processing of payments.

4. Financial Reconciliation and Reporting

• Handle monthly financial AP closings, ensuring the accuracy of expense accounting.
• Identify and resolve errors or discrepancies, preparing reports and spreadsheets summarizing audit results.
• Prepare annual 1099 IRS filings.

5. Vendor and Contract Management

• Oversee the vendor onboarding process and manage contract retention.
• Build and maintain strong relationships with vendors and other stakeholders.

6. Compliance and Confidentiality

• Ensure adherence to state and federal laws, Department of Insurance criteria, insurance carrier policies, and company procedures.
• Protect organization value by maintaining confidentiality.

7. Expense and Inquiry Management

• Prepare weekly expense reports and research accounts payable questions.
• Address and resolve routine inquiries concerning account status.

8 . Leadership and Support

• Approve check runs and positive pay uploads from NetSuite and Claims System.
• Perform additional duties as required to support the accounting department and achieve organizational goals.

Requirements

SKILL AND EDUCATIONAL REQUIREMENTS:

1. Bachelor’s degree in accounting, finance, business administration, or a related field required.

2. At least 3 years of leadership experience managing AP teams or finance operations, with a strong track record of team development and process improvement required.

3. Certified Accounts Payable Professional (CAPP) or Certified Management Accountant (CMA) preferred.

4. AT least 5 years of Accounts Payable, bookkeeping, or general accounting experience required.

5. Experience with NetSuite.

6. Excellent written and verbal communication skills, strong organizational skills, strict attention to detail

7. Ability to perform multiple tasks simultaneously, work effectively in a team environment and meet deadlines.

8. Ability to manage increased levels of responsibility.

9. Strong ability to use MS Office packages, including MS Word and Excel.

10. Ability to use the Internet and adapt to new software programs and changes in technology.

11. Ability to solve practical problems; deal with concrete variables in situations; and to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

12. Ability to communicate orally and in writing with others to explain complex issues.

13. Receive and interpret complex information.

14. Ability to read, analyze and interpret industry periodicals, technical procedures, and governmental regulations.

15. Ability to consistently follow company policies and procedures.

16. Ability to adapt to a paperless environment.

INTER-RELATIONSHIP COMPONENT:

1. Ability to develop excellent working relationships with Staff, Clients and Insurance Carriers.

2. Ability to be a team player and work cohesively with other staff to achieve company goals.

3. Ability to represent the company in a professional manner and contribute to the Corporate Image.

4. Ability to treat others with respect and consideration in the spirit of cooperation.

5. Ability to consistently provide excellent client service.

WORKING CONDITIONS:

1. This is an exempt position.

2. The office is that of a highly technical company supporting a paperless environment.

3. Physical efforts required include, but may not be limited to, repetitive small motor activity, grasping, ability to sit for extended periods of time; up to 6-8 hours per day, verbally communicating detailed and important information to others quickly and accurately, stooping, reaching, standing, lifting light objects under 10 pounds frequently and climbing occasionally (small step ladder to reach supplies).

4. Vision abilities to work at close range and with small print.

Benefits: Medical, Dental, Vision, HSA*, PTO, 401k, Company Observed Holidays

Individuals seeking employment at Aspire General Insurance Services LLC are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation in accordance with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

*Dependent on plan selected

Salary Description

110000-130000, Bonus eligible