Executive Secretary

Job Description and Duties

We are hiring an Executive Secretary I to work in the Division of Multibenefit Initiatives.

Under direction of the Division Manager, C.E.A., in the Division of Multibenefit Initiatives (DMI), the Executive Secretary I performs difficult, responsible, and direct secretarial support to the Division and Branch Managers. Serves as lead person over the DMI office support team. Review, monitor, and coordinate work to ensure quality and consistency of work product.

You will find additional information about the job in the .

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

This position requires the incumbent to work independently and cooperatively with others, both in person and on the telephone, follow verbal and written instructions, must have good writing and verbal skills and maintain regular, consistent, and predictable attendance. The incumbent must possess the capability and willingness to consistently exercise initiative, assume delegated responsibility, make independent decisions, and take independent action.

Benefits

to read about the outstanding benefits offered to eligible employees.

The office is located in downtown Sacramento in the beautiful, new, state-of-the-art California Natural Resources Building. Equipped with secure bike locker storage area, shower rooms, and a fitness center. The modern facility is next to Light Rail for an easy commute – we’ll even reimburse you for a portion of your monthly public transit pass!

The job comes with great State benefits, including California Public Employees’ Retirement System, tax deferred savings plans, paid holidays, State contributions toward health benefits and much more. We foster a supportive, team-centered culture of people who are passionate about our work and contributing towards making a difference.

Personal Leave Program 2025: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit

Special Instructions

To be considered, submit a completed State application (STD. 678), cover letter, a resume, and a supplemental questionnaire. Please reference SAP Position #: 50010937, and JC#: 512798 in the “examination(s) or job title(s) for which you are applying” section of your application.

Please complete the Supplemental Questionnaire . If there is a question regarding experience that you do not have, include examples of similar experience that would demonstrate your ability or potential to perform the specific function. Responses should be in Arial 12-point font and be no more than 2 total pages:

1. Describe your experience managing executive calendars and scheduling meetings.

2. What types of documents or correspondence have you prepared for executives?

3. How do you handle confidential information and ensure its security?

Resumes, and/or other attachments will not be accepted in lieu of a completed application.

The following basis of eligibility will be considered: List eligibility, transfer, LEAP, reinstatement, and SROA/Surplus.

. This survey is for research purpose only and will not affect the application status.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other - Cover Letter
• Other - See Supplemental Questionnaire information under Special Instructions below.