Administrative Assistant

INDIAN PREFERENCE POLICY: Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (Title 25, USC. Section 472)

POSITION: ADMINISTRATIVE ASSISTANT
DEPARTMENT: ADMINISTRATION
REPORTS TO: HUMAN RESOURCES DIRECTOR
FLSA CLASSIFICATION: NON-EXEMPT
PAY RATE: $20.00/HOUR

QUALIFICATIONS:

• Must be 21 years or older
• Must qualify for gaming license
• Must pass a pre-employment drug test
• Cannot be convicted of a felony
• High school diploma or GED equivalent is required
• 2 years of proven experience in Human Resources required
• 2 years of experience as a Staff Assistant, Administrative Assistant, or similar role required
• Knowledge of human resources procedures essential
• Excellent written and verbal communication skills
• Excellent customer service skills
• Strong sense of confidentiality
• Highly computer literate with capability in email and MS Office
• Excellent organizational and time management skills
• Strong decision-making and problem-solving skills
• Meticulous attention to detail
• Ability to accurately follow instructions
• Working knowledge of office equipment (e.g. printers, copiers, and postage meters)
• Ability to work without supervision, to organize and track multiple projects with large amounts of detail
• Ability to work under pressure while maintaining a friendly, approachable, and customer service-oriented demeanor

DUTIES AND RESPONSIBILITES:

• Maintain and protect confidential records
• Assist with tracking certifications, licenses, and mandatory training
• Support the administrative team and assist in ways that optimize procedures
• Support and assist with the daily operations of the Human Resources (HR) office
• In the HR Director’s absence, support internal and external HR-related inquiries or requests in order to relay information to HR Director
• Coordinate with other departments to ensure compliance with established policies and procedures
• Create and update records ensuring accuracy and validity of information
• Gather data, perform data entry, and create reports
• Keep an inventory of office supplies and order new materials as needed

• Must be available to work weekends and nights occasionally
• Performs all other duties as assigned

PHYSICAL DEMANDS/WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing duties of this position, employees are required to stand or sit for prolonged periods of time, occasionally walk, stoop, bend, kneel, crouch, reach and twist; use fingers to grasp, move or assemble very small objects, make fast, repeated movements of fingers, hands, and wrists for operating office equipment, including computer keyboards; must be able to understand the speech of another person, speak clearly so listeners can understand; see details of objects that are more than a few feet away, see different colors, shades, and brightness; must be able to lift up to 35 pounds and up to 50 with assistance; must have the ability to manage stress appropriately, make decisions under pressure, and manage anger, fear, hostility, and violence of others appropriately. The position requires the ability to process information using computer methods and technology, at times for more than 50% of the work time.

PUBLIC RELATIONS:
Important attributes of any employee of the Havasu Landing Casino & Hotel, along with the official performance of duties, are personal appearance and public relations. Each employee is expected to make every effort to be well-informed about the casino and hotel, pleasant, courteous, and cooperative, and to act in a manner to command the respect of co-workers and all other personnel. An optimistic attitude, patience and tolerance will help each employee in nearly all situations at the casino.

DISCLAIMER:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified.