Administrative Specialist - Medical

Job Summary

We are seeking an Administrative Specialist - Medical for a contract/temporary opportunity in a fast-paced healthcare services environment in Pittsburg, CA. This role is ideal for a detail-oriented administrative professional with experience supporting medical records, health information, compliance, and documentation workflows.

As an Administrative Specialist - Medical, you will help ensure the accuracy, completeness, and integrity of medical records that support patient care and operational efficiency. This position offers the opportunity to work closely with healthcare professionals, contribute to a collaborative team, and make an immediate impact in a high-volume setting.

This is an urgent hiring need with immediate interviews and a quick hiring process. Candidates who enjoy analytical work, confidential information handling, and healthcare documentation will find this role both meaningful and engaging.

Key Responsibilities

- Review and analyze medical records for accuracy, completeness, compliance, and proper documentation.
- Prepare documentation for physician completion, release of information requests, and medical record inquiries.
- Process subpoenas, court orders, legal documentation requests, and other sensitive records-related materials.
- Perform data abstraction and analysis across inpatient, outpatient, and clinical medical records.
- Respond professionally to medical record requests from healthcare providers, internal staff, and patients.
- Maintain strict compliance with confidentiality standards, HIPAA requirements, and healthcare policies.

Compensation and Benefits

- Pay rate: $27 to $28 per hour.
- Job type: Contract/Temporary.
- Location: Pittsburg, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Review, analyze, and maintain medical records for accuracy, completeness, and compliance.
- Prepare and process documentation related to physician completion, record requests, subpoenas, and release of information.
- Perform data abstraction and analysis across multiple healthcare record types.
- Support a high-volume healthcare administrative team while protecting patient confidentiality.

- 3 to 5 years of administrative, medical records, healthcare documentation, or related experience.
- Strong understanding of confidentiality requirements and the ability to follow HIPAA standards.
- Ability to review complex records and documentation with excellent attention to detail.
- Strong analytical thinking skills and the ability to identify missing, incomplete, or inconsistent information.
- Professional communication skills for interacting with healthcare providers, staff, patients, and outside requestors.
- Ability to manage sensitive information with accuracy, discretion, and professionalism.
- Comfortable working in a fast-paced healthcare environment with competing priorities.

Preferred Qualifications

- Experience using EHR or EMR systems such as Epic, Cerner, or similar platforms.
- Background in Health Information Management, medical records, or Release of Information.
- Experience handling legal documentation requests, subpoenas, or court orders in a healthcare setting.