Executive Assistant II

Kforce's client is seeking a highly skilled Executive Assistant II to join our People Experience Division. This hybrid position requires on-site presence in the Newport Beach, CA office for at least four days each week and reports to the SVP, Global Head of HR Operations. Summary: In this role, you will provide comprehensive administrative and technical support to approximately 5-7 senior leaders and their teams, playing a pivotal part in organizational efficiency and success. Key Responsibilities:

• Anticipate the needs of the assigned senior leadership team and ensure leaders are fully prepared with necessary materials and information to respond to demanding schedules and business requirements
• Develop a strong understanding of the general responsibilities of supported senior leaders and their teams to facilitate informed decision-making
• Proactively manage assigned calendars, responding promptly and efficiently to changes in schedules
• Coordinate and oversee all aspects of travel planning, considering the full impact of each trip and making recommendations as needed
• Support the preparation and execution of full team meetings, including room logistics, technical setup, agenda creation and finalization, and communication with participants
• Work independently with limited guidance, anticipating executive and team requirements and offering suitable solutions and options as situations arise
• Maintain strict attention to detail in written materials, supporting document preparation for senior leaders and Board-level presentations
• Assist in planning and coordinating events such as meetings, conferences, and team gatherings
• Prepare and submit expense reports in compliance with company policies and procedures
• Utilize advanced skills in Microsoft Word and PowerPoint to create polished presentations for senior leadership
• Demonstrate flexibility in scheduling to support in-person work requirements as needed
• Minimum of 5 years of administrative experience supporting multiple senior executives
• Demonstrated proactive initiative and strong problem-solving abilities
• Capable of receiving initial direction and independently completing work with minimal supervision
• Responsive and attentive to the needs of both the team and clients
• Exhibit a customer service-oriented mindset, always maintaining a positive and professional attitude
• Ability to champion operational effectiveness and best practices, including identifying opportunities to streamline, halt, or automate processes for both administrative staff and supported personnel
• Approachable, professional, and self-motivated, with a positive, collaborative, and can-do team player attitude
• Ability to make decisions related to planning, organizing, and scheduling work with limited supervision
• Excellent organizational and prioritization skills, with the ability to manage multiple tasks, think independently, maintain confidentiality, exercise discretion, and adapt quickly to changes and time-sensitive projects
• Exceptional creative problem-solving and administrative abilities to manage complex situations, including resolving administrative conflicts as necessary
• Extremely detail-oriented and capable of exercising sound judgment in all tasks
• Strong oral and written communication skills, and the ability to work effectively with individuals at all organizational levels, including coordinating across departments
• Advanced proficiency with Microsoft Office 360 applications (Excel, PowerPoint, Teams, and Outlook)
• Preferred experience in facilitating virtual meetings