Advancement Program Specialist

Job Posting Location:

Claremont CA

Job Posting Title:

Job Description:

ABOUT POMONA COLLEGE: Located near Los Angeles California Pomona College is widely regarded as one of the nations premier liberal arts colleges. Established in 1887 Pomona College is known for small classes a challenging curriculum close relationships between students and faculty and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.

JOB PURPOSE: The Advancement Program Specialist facilitates program management and project delivery for Pomona Colleges campaign. Reporting to the Campaign Director and working closely with the Vice President for Advancement Chief of Staff and Advancement Operations and other members of the Office of the Vice President of Advancement the Advancement Program Specialist has the responsibility to design define and manage timetables to meet short- and long-term campaign milestones and metrics. The Advancement Program Specialist will also support the Campaign Director on planning prioritizing and executing projects and events related to the campaign support prospect management and stewardship efforts for top 200 donor prospects assist with preparing materials for Board committees prompting task completion on the campaign project plan and making necessary updates and coordinating between teams both inside and outside the Advancement Division in support of campaign goals. Additionally the Advancement Program Specialist will support the Chief of Staff and Advancement Operations with project management related to Divisional cross-collaborative working groups including Advancement All Hands Advancement Solutions Council Senior Leadership Team staff retreats and other ad-hoc working groups.

ESSENTIAL FUNCTIONS: Reporting directly to the Campaign Director the Advancement Program Specialist performs the following essential duties and responsibilities:

• Work directly with the Campaign Director ensuring the effective design and implementation of key campaign plans schedules timelines budgets and deadlines essential to campaign effectiveness.
• Support the VP for Advancement Campaign Director and campaign counsel in the anticipation and monitoring of workflow and preparation of materials in support of the Campaign Board Leadership and Advancement team members outlining necessary actions milestones and deadlines.
• Support the Chief of Staff and Advancement Operations on project management of Division-wide cross-collaboration working groups including creating agendas preparing materials coordinating guest speakers and managing meeting logistics.
• Monitor and communicate campaign progress against key goals and timelines advising the Advancement Senior Leadership Team on necessary action items in order to complete the campaign on plan on budget and on deadline.
• Manage campaign expenses reporting and variance tracking to budget allocation including the development spending activity generation and invoices for outside services related to the campaign in consultation and coordination with the Chief of Staff and Advancement Operations.
• Work collaboratively with Campaign counsel and Advancement Communications counsel in support of general campaign needs.
• Support the planning materials coordination information dissemination and agenda for Board Committee meetings and other campaign-related meetings.
• Provide support to the Campaign Director AVP for Development AVP for Complex Legacy and Principal Gifts and Complex Assets Officers (Principal and Legacy) in developing and executing prospect cultivation solicitation and stewardship strategies to ensure the skills contacts and expertise of Trustees President senior leadership and volunteers are maximized.
• Provide support to ensure the integration of campaign components with other ongoing Advancement efforts; direct mail campaigns materials generation fundraising plan and timetable elements named gift opportunities campaign volunteer education/training programs and other key tools and resources necessary to ensure a successful campaign with aligned effective and integrated advancement efforts.
• Prepare campaign reports and conduct fundraising program benchmark and data analysis as needed for internal and external meetings.
• Work independently collaboratively and proactively with the Campaign Director and the Office of College Events on all campaign-related donor events.
• Provide planning analysis and logistical support for advancement programs activities and events. Occasional travel may be required.
• Other duties and projects as assigned.

QUALIFICATIONS:

• Education: Bachelors degree is required or equivalent combination of education and experience. Masters degree in the areas of marketing fundraising or business or related field is preferred.
• Experience: A minimum of 6 years of relevant experience with increasing responsibility in fundraising or campaigns. Experience at an academic institution or advancement office is preferred.

REQUIRED KNOWLEDGE AND CRITICAL SKILLS: The Advancement Program Specialist must possess the knowledge skills and abilities to be able to successfully perform the essential functions of the position or be able to demonstrate how the essential functions will be performed with or without reasonable accommodation using other skills and abilities not listed below.

The Advancement Program Specialist will:

• effectively communicate in a professional diplomatic empathetic and tactful manner using preferred method and level as applicable to the job.
• possess effectiveness and clarity of verbal and written communication with exceptional interpersonal communication and phone manners;
• effectively handle confidential and proprietary information;
• be a highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization;
• work proactively and successfully in a multi-cultural environment;
• plan schedule organize and follow up on tasks related to the job to achieve goals within or ahead of established time frames and work independently and take initiative with increasing levels of responsibility;

• have strong technology skills including spreadsheet word processing relational and donor database experience (preferably Salesforce) including database query;
• be flexible responsive and supportive to positively and proactively assimilate in a fast-paced environment
• personally provide a high-level of interactive service to others building relationships and addressing identified need;
• identify and prioritize issues develop creative solutions and options and follow through with implementing resolutions; make well-reasoned sensible and timely decisions based on careful objective review and informed analysis of available information considerations and other factors
• effectively handle multiple tasks meet deadlines and work both independently and as a collaborative member of the College in support of the Colleges strategic vision and the divisions annual goals with a high standard of integrity and ethics.
• understand and communicate the mission and history of Pomona Colleges liberal arts environment.

REQUIRED HOURS: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m. Monday Friday. Holiday weekend and evening work hours may be required. Regular hours may vary due to needs of the College or division.

ADDITIONAL POSITION DETAILS: The rate for this role is between $75000- $82000 with a competitive benefits package. The specific factors that the College will consider when offering a salary to an individual will include but not be limited to: education training relevant prior experience and performance in prior roles. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer Pomona College requires all employees to be residents of California.

ADA/OSHA: This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop the College will review this job description and make changes of business necessity.

Required Experience:

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