Head of Facilities (Sr. Manager) - Medical Device/Pharma

Vivani Medical, Inc
Alameda, CA

We are seeking an accomplished Head of Facilities to lead site-level operations and ensure the reliable performance, maintenance, and compliance of all facility systems. This role is critical to supporting a GMP-regulated environment and upholding the highest standards in EHS, quality, and operational excellence.

The ideal candidate brings  deep experience in medical device or pharmaceutical facilities management , thrives in a fast‑paced, small company, cross‑functional setting, and is a proactive, solutions‑oriented leader capable of navigating diverse challenges with independence and confidence.

Key Responsibilities

  • Provide strategic and hands-on leadership for all day‑to‑day facilities operations, serving as the primary point of contact for the site and satellite facility.
  • Partner across departments to troubleshoot and resolve facilities and maintenance issues that impact operational activities.
  • Lead and mentor the facilities team, ensuring successful execution of multiple projects with varying complexity, timelines, and resource needs.
  • Respond to off‑hours emergencies and communicate effectively with leadership during critical situations.
  • Coordinate and oversee facility projects and provide technical expertise in electrical, process piping, HVAC, refrigeration, and related systems.
  • Support facility construction, renovation, and expansion activities, coordinating with internal teams, architects, engineers, and contractors; assisting with project planning, scheduling, and budget tracking; and ensuring work is completed in alignment with GMP requirements, safety standards, and facility specifications.
  • Support the installation, repair, commissioning, and qualification of equipment, utilities, and processes.
  • Oversee calibration, preventive maintenance, and GMP equipment monitoring programs, ensuring documentation meets current regulatory and industry standards.
  • Develop and optimize CMMS workflows to accurately document preventive and corrective maintenance activities.
  • Oversee EHS programs, including inspections and interactions with city and regulatory agencies, ensuring compliance with hazardous materials and waste regulations.
  • Manage pest control program.
  • Provide oversight for building security, janitorial services, internal logistics, and onsite events.
  • Conduct routine facility walkthroughs across manufacturing, quality, and technical areas to ensure compliance and readiness.
  • Maintain and manage compliance documentation; lead investigations and author/review SOPs, work instructions, deviations, CAPAs, and change management records.
  • Contribute to the development and review of facility policies and procedures.
  • Plan and execute change controls related to qualification and facility projects.
  • Manage vendor relationships, including bid solicitation, vendor evaluations, and creation of work orders and purchase orders.
  • Serve as the primary facilities liaison with property management, coordinating building services, lease‑related obligations, and resolution of site‑level issues.
  • Manages operational expenses for maintenance and services; tracks costs. Supports site OPEX; drafts CAPEX proposals; contributes to multi-year lifecycle planning.

 

 

Requirements

Basic Qualifications

  • Master’s degree with 6+ years of facilities maintenance experience in medical device/pharma, OR
  • Bachelor’s degree with 8+ years of experience in medical device /pharma facilities maintenance, OR
  • High School diploma with 12+ years  of experience in medical device /pharma facilities maintenance.

Preferred Qualifications

  • 10+ years of relevant experience and/or a BS/BA in a related field.
  • Strong background in regulated implantable medical device or pharmaceutical environments.
  • Exceptional organizational skills with the ability to plan, coordinate, and track multiple operational projects with a high level of detail.
  • Demonstrated hands‑on proficiency with GMP utilities and equipment, including mechanical and electrical systems, with strong troubleshooting, repair, and on‑the‑floor technical support capabilities.
  • Experience working in cleanroom environments with knowledge of contamination‑control best practices.
  • Proven supervisory experience in a highly regulated manufacturing setting, with the ability to build and lead high‑performing teams.
  • Excellent written and verbal communication skills, along with strong interpersonal abilities.
  • Demonstrated ability to manage multiple priorities and meet time‑sensitive deadlines.

Pay Range: $155,000 - $185,000

Benefits

  • Medical
  • Dental and Vision
  • Flexible Spending Account (FSA)
  • 401K with Company Safe Harbor Match: 100% /up to 4%
  • Life Insurance
  • Long Term Disability
  • Home Office Stipend
  • Commuter benefits
Posted 2026-02-04

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