Entry-Level Administrative Assistant (Bilingual Preferred)

F&F Properties is seeking a motivated entry-level Administrative Assistant (Bilingual preferred) to join our Property Operations team. This role is ideal for someone early in their career who wants hands-on exposure to real estate, property management, leasing, and operations while working closely with experienced professionals.

You’ll receive training, mentorship, and real responsibility from day one. We’re looking for someone with strong comprehension skills, attention to detail, and a desire to grow — not someone who already “knows it all.”

This is a fast-paced role that combines in-office administrative support with part-time field work throughout the portfolio on an as-needed basis , including property visits for inspections and operational support. The position requires initiative, follow-through, and pride in doing things the right way.

Must have a reliable working vehicle and valid driver’s license , as travel between properties is required.

Our Culture & Core Values

At F&F, our team members live our Core Values every day:

• 3D Customer Focus – Investors, Residents, and Fellow Employees. Do the right thing, plus one.
• Fueled by Results – Take ownership. Be solutions-oriented. Strive for best-in-class.
• Urgent Attention to Consistency & Detail – Accuracy matters. Do it right the first time.
• Do the Necessary When Necessary – We value balance, but we step up when it counts.
• Communicate with Purpose – Be clear, thoughtful, and intentional in all communication.

Why Join F&F?

• Hands-on learning in real estate and property management
• Direct mentorship from experienced professionals
• Clear opportunity for growth and advancement
• Supportive, high-accountability team environment
• A company that values integrity, effort, and doing things right

If you’re smart, bilingual, detail-oriented, and ready to build a career from the ground up, we’d love to meet you.

Apply today and start growing with F&F Properties.

Requirements

What You’ll Learn & Support

Working under the supervision of a Senior Property Manager, you’ll support leasing agents, managers, and residents while gaining exposure to all aspects of property operations.

Leasing & Administrative Support

• Assist with apartment marketing, unit showings, and leasing coordination
• Help process rental applications and deposits in accordance with company procedures and Fair Housing requirements
• Prepare leases, move-in documents, and ensure all required paperwork is complete
• Upload and organize documents in management software and internal systems
• Support move-in and move-out processes

Resident Relations

• Serve as a professional point of contact for resident questions and requests
• Assist with resident communications, notices, and documentation
• Help ensure properties remain clean, safe, and well-maintained
• Escalate issues to management as needed and follow up for resolution

Operations Exposure (In-Office + Field Work)

• Conduct on-site property visits and inspections as needed across the portfolio
• Assist with inspections, notices, renewals, and record auditing
• Help track work orders, proposals, and property-related documentation
• Support operational follow-up after site visits and ensure accurate reporting
• Learn rent collection processes and proper documentation
• Maintain accurate records and notes in company systems

What We’re Looking For

• Bilingual in English and Spanish (preferred)
• Recent college graduate or early-career professional
• Strong reading comprehension and ability to follow detailed instructions
• Highly organized, detail-oriented, and dependable
• Professional, courteous, and service-minded
• Comfortable learning new systems and processes
• Able to work independently while also being a strong team player
• Must have reliable transportation and valid driver’s license

No prior property management or administrative experience is required — we will train the right person.

Benefits

• Medical, dental, vision insurance

• 401(k) with strong 6% company match

• Paid holidays, sick time, vacation

• $ 500/month rent discount for employees living in F&F Communities