Assistant to HIMD Chief (Hybrid)

Job Description and Duties

Why Join DHCS?

The Department of Health Care Services (DHCS) is the backbone of California’s health care safety net. Our success is made possible by the hard work of more than 4,800 DHCS team members and through collaboration with the federal government and other state agencies, counties, and partners for the care of low-income families, children, pregnant women, older adults, and persons with disabilities.

DHCS is recruiting for an Associate Governmental Program Analyst (AGPA) in the Health Information Management Division (HIMD). HIMD’s mission is to establish, perform and monitor the management of data throughout its entire lifecycle to ensure that it can be used to meet business objectives and drive decision-making.

Under the direct supervision of the Chief (Career Executive Assignment B), the AGPA will provide operational support to the Chief and the HIMD Division Office. The AGPA will lead the coordination of legislative and budgetary drills, responses, and analyses, as well as documents requiring formal approval across the management chain. The AGPA will perform quality analysis of all documents, reports, analyses, etc. that are sent outside of HIMD to ensure completeness, understandability, accuracy, and adherence to templates and standards. The AGPA will monitor project deadlines and timelines and will communicate and coordinate with necessary parties to ensure deadlines are met. The AGPA will lead some divisional projects related to operations or administration, including developing and implementing processes in workload management tools. The AGPA will manage the Chief’s calendar, facilitate and host meetings, and provide business analysis to various projects across HIMD. The AGPA is considered part of DHCS’ executive support team.

Have questions and/or need assistance? Contact [email protected] we are here to help walk you through the state hiring process!

Training and Development (T&D) assignments may be considered for this position for current California civil service employees. T&D assignments cannot exceed 24 months. However, successful T&D candidates may transition to a permanent appointment, if eligible at the end of the T&D assignment.

You will find additional information about the job in the .

Working Conditions

Please see the Telework and Salary Information section below for telework, reporting location, and temporary statewide salary reduction details.

Special Requirements

Simple Application Steps

If you are interested in this position, complete the following steps:

1. Review the education and experience minimum qualifications (MQ’s) of the Associate Governmental Program Analyst. See the Minimum Requirements section above.
2. Complete the supplemental application and the state application by clicking “Apply Now” above. See below for detailed application instructions.
3. Submit your application package with all required documents, which include the supplemental application - see the "Required Application Package Documents" section below.
4. Once you have applied, take the Associate Governmental Program Analyst Examination. Here is the link to the exam bulletin for this classification: AGPA Exam

It is critical to review the Classification Specifications to determine if you will meet the minimum qualifications (MQ’s). Please make note of Education and Experience requirements for the classification. The Classification Specification and MQ’s can be found here:

Education: If you are meeting minimum qualifications with education, you must include a copy of your diploma/degree and/or unofficial/informal transcripts for verification. Official transcripts may be required upon appointment.

Supplemental Application

In order to be considered for this position, you must complete and submit the following Supplemental Application (SA). Response must be no longer than two (2) pages in length, single spaced, formatted in 11pt Arial font, and one-inch margins. The SA should include the Job Control number, your name, and “Supplemental Application” in the page header.

1. This position includes coordination of workflow requests related to projects, data, and reporting requests. Please describe your experience handling and tracking multiple competing deadlines.
2. Please describe your communication style and how you build a rapport with others.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Effective verbal and written communication skills, including presentation and facilitation (team or meeting).
• High degree of independence and utilize sound decision-making skills while working under pressure of deadlines.
• High degree of initiative, tact, originality, good judgment.
• Ability to communicate effectively, demonstrate excellent customer service skills, and organizational skills with attention to detail.
• Willing to learn.

Benefits

DHCS is dedicated to creating an innovative workplace for its team members that is inclusive, diverse, and interactive! Here are a few of the ways we stay engaged with our team:

• Continuous and ongoing training
• Diversity, Equity, and Inclusion program activities
• Employee Assistance Program (EAP)

Additionally, as a team member of the State of California, you may be eligible for many benefits, such as:

• Medical, including health, dental, and vision insurance
• Paid Holidays and vacation/leave
• Defined retirement program
• Savings Plus Program (401(k), 457)
• Medical/Dependent Care Reimbursement Accounts

Full benefits information can be found on CalHR's

provides more information about our commitment to serving Californians and organizational excellence.

We need your help! Please let us know how you heard about our position by taking this brief optional survey: SurveyMonkey link. This survey is not required to be considered for this position.

Telework and Salary Information

This position is currently eligible for telework up to three days per week and is required to report in person a minimum of two days per week. The amount of telework is at the discretion of the Department and is subject to change consistent with DHCS’ Telework Program and Government Code sections 14200 – 14203. Telework is available to California residents, and proof of residency may be required.

The DHCS office location for this position is: 1700 K Street, Sacramento, California.

Personal Leave Program (PLP) 2025 Agreement

Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the temporary Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee receive a temporary reduction in pay in exchange for PLP 2025 leave credits. The temporary salary reduction percentage and the number of PLP 2025 leave credits are based on the position’s associated bargaining unit. The salary range(s) included in this job advertisement do not include the temporary salary reduction. Please reach out to the hiring unit contact listed on this job advertisement for details.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Supplemental Application -

  To be considered for this position, you must complete and submit a Supplemental Application (SA). Directions for completing the SA are in the Supplemental Application Requirement Section above. Applications received without the SA will not be considered. Cover letters, general statements or resumes do not take place of the SA.