Lead Rotations Coordinator

: Provides support to the Clinical Education Department in the Office of Academic Affairs in the College of Osteopathic Medicine of the Pacific. Assists the Senior Manager, Associate Director and Associate Dean of Clinical Education by ensuring that OMSIII/IV meet all graduation requirements. Maintains contact with sites, provides information to and receives feedback from students, sites, preceptors and faculty. Provides direction and training for Rotation Coordinators. Assumes managerial role in absence of the Senior Manager, and/or Associate Director and/ or Associate Dean of the Clinical Education department. Knowledge, Skills and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation. 1. Excellent computer skills necessary to set up and maintain filing and data systems. Must be able to set up and format documents in Microsoft Office. 2. Excellent verbal and written communication skills. Ability to interact appropriately with administration, faculty, staff and students. 3. Ability to compose non-routine correspondence on own initiative and handle routine questions/requests that are governed by the Clinical Education Manual. 4. Must be able to work and in fast-paced environment and be flexible in job assignments. 5. Ability to handle detail-oriented assignments with accuracy and confidentiality. Required Qualifications Minimum Education: AA degree and/or combined experience/education as substitute for minimum education Minimum Experience: 2-3 years clerical office experience List comments regarding work hours 40 hours per week. Some overtime may be required. Posting Date 12/22/2025 Close Date Open Until Filled Yes Special Instructions to Applicants Essential Job Duties Job Duties 1. Assists OMSIII and/or OMSIV with scheduling of clinical and virtual rotations with COMP's clinical preceptors and/or rotation sites and ensuring that OMSIII and/or OMS IV have met all site eligibility and prerequisite requirements. Including the tracking and schedule maintenance of off-track students to ensure they are meeting all graduation requirements. Percentage Of Time 15 Job Duties 2. Advises, counsels and assists OMSIII and/or OMSIV in selecting and securing rotations at clinical rotation sites. Following up with OMSIII and/or OMSIV regarding rotation status. Ensures student compliance with the policies and procedures according to the COMP Clinical Education Manual. Percentage Of Time 15 Job Duties 3. Ensures all OMSIII and/or OMSIV rotations are confirmed. Provides all information necessary to commence and complete the rotation; including the location, clearance/on-boarding requirements, site applications and orientation procedures for each site. Percentage Of Time 15 Job Duties 4. Assists the department with urgent issues, including all student matters that are of an emergent nature. Percentage Of Time 10 Job Duties 5. Assists department administration with preparation and organization of department events, such as: Introduction to Clinical Education, Preview Day and Didactic/Conference weeks. Percentage Of Time 10 Job Duties 6. Assists department administration with tracking and following up on outstanding/delinquent evaluations from hospitals and preceptors and ensuring that evaluations for both OMSIII/IV are received in a timely manner. Percentage Of Time 10 Job Duties 7. Assists with training new hires, and reviews and updates the Rotations Coordinator Handbook/Manual annually. Percentage Of Time 5 Job Duties 8. Maintains continual training for all rotations coordinators on all application services to provide support for OMSIII and/or OMSIV for online application services including but not limited to: VSAS/VLSO, ClinicianNexus, MyClinicalExchange. Percentage Of Time 5 Job Duties 9. Serves as liaison between faculty, preceptors and students on a range of academic, administrative and/or personal issues as required. Gives prompt feedback to department administration reporting successes and problems regarding scheduling, sites, and other student issues. Percentage Of Time 5 Job Duties 10. Maintains and updates confidential files and records, ensuring that ethical and legal guidelines are maintained. Percentage Of Time 5 Job Duties 11. Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified. The University/College reserves the right to add or change duties at any time. Percentage Of Time 5

Physical Demands

Physical Demands Do the essential functions of this job require lifting? No If yes, list maximum weight and duration The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus. Describe Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

Applicant Documents

Required Documents Optional Documents

• Resume

• Cover Letter

• Letter of Recommendation #1

• Letter of Recommendation #2

• Letter of Recommendation #3

• Additional Applicant Document