Knowledge and Document Management Specialist

The Marlin Alliance, Inc. is seeking a Knowledge and Document Management Specialist in San Diego, CA. The candidate will report directly to the JTNC Operations Director to assist in day-to-day Operations-related functions in support of the JTNC organization. Responsibilities will include administrative tasks in the areas of, but not limited to: Information Technology Support, Facilities, and Knowledge Management via SharePoint.

Candidate will rely on experience and skills to proactively plan and accomplish day-to-day tasks as well as long lead projects. The candidate shall attend/dial into and provide the support needed for JTNC/Operations meetings and events as required. The candidate must be able to write, edit, proofread, and provide comments for all submitted content (by the candidate or another JTNC member), draft slides and documents as required, and brief statuses and future initiatives at meetings.

This role will be on-site in San Diego, CA and requires an active Secret clearance.

Essential duties and responsibilities:

Configuration Management for Documents (50%)

• Support the configuration management of JTNC documents to ensure proper version control, access, and compliance with configuration management policies.

• Ensure that all documents within JTNC repositories are tracked, controlled, and updated in accordance with configuration management practices.

• Monitor and manage document integrity, ensuring that all versions of documents are properly archived or disposed of following lifecycle management procedures.

• Assist in applying configuration management tools and best practices to maintain consistent and accurate documentation across all repositories (including websites, shared drives, and Flank Speed tools).

Knowledge Management (KM) Tasks (25%)

• Assist in the development of JTNC KM processes and procedures utilizing Navy Flank Speed/SharePoint database

• Collaborate with JTNC Directorates, Leads, Deputy Director, Director, and Information Technology personnel to gather feedback and resolve technical/operational issues related to KM policy, processes, and procedures

• Ensure JTNC KM policy and procedures comply with DoD policies, including Records Management policies in DoD Instruction 5015.02 and Army Regulation 25-400-2

• Provide JTNC KM repository access, training, help desk support, and other KM-related assistance as needed (repositories include websites, secured shared drives, and Flank Speed tools)

Operations and Facilities Tasks (25%)

• Receive and timely carryout mission requirements as determined by Operations Director and Operations Director in support of the JTNC

• Assist with scheduling and tracking meetings; keeping and displaying/publishing meeting minutes (e.g., JTNC Operations WAR); tracking action items; and following up with delinquent actions until completion

• Provide communications-related support such as providing VTC and SVTC support at JTNC organization-level meetings, and physical mailbox support

• Provide assistance to Public Affairs Officer as required

• Assist Operations Director with AdHoc backup/coordination of ACTR responsibilities

• Required:

  · Experience: 3+ years’ experience in a DoD or DoD contractor office

  · Provide in-person, onsite support as required up to 4 days per week

  · Clearance: Active SECRET DoD clearance or higher

  · Microsoft Office Suite (Excel/Word) proficiency

  · Interpersonal skills

  · Ability to take initiative and perform tasks with minimal supervision

  · Proficient in technical writing and verbal communications

  · Ability to lift up to 30 lbs

  Preferred:

  · Experience: 5+ years’ experience in a DoD or DoD contractor Business Operations office

  · Degree: BS or BA degree in Information Technology, Information Systems, or related field.

  · Microsoft tools in Flank Speed (e.g., Power BI)/SharePoint proficiency

  · Clearance: Active Top Secret/SCI clearance

  · Prior Business Operations experience

  · Prior Facility Management experience

Work Environment and Mental/Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions, absent undue hardships.

• Must be able to perform work in a stationary position at a minimum of 50% of the time.

• Must have the ability to operate computer and other office productivity machinery consistently during work hours.

• Must have the ability to communicate and exchange information and ideas in an in-person or virtual setting through the use of online tools and available communication mediums.

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of their job, absent undue hardship.

The Employer retains the right to change or assign other duties to this position as deemed necessary

Job Classification:

Associate II

$80,000 - $130,000

Disclaimer:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

An Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities