Office Specialist III

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DEFINITION

Looking for a career in Public Safety? We are looking for a dedicated individual to provide administrative support to the Police Department. Employees in the Office Specialist III classification are vital members of the team and contribute to the success of the department and organization. This position exists in various departments throughout the City, so the eligible list created may be used to fill additional vacancies while active. All applicants must attach a current resume. Applications will be accepted online only either through the first 100 total or 11:59PM on Thursday, November 7, 2024, whichever occurs first.

EXAMPLES OF DUTIES, RESPONSIBILITIES AND EXPECTATIONS

Under the general direction of the Department Director or designee, the Office Specialist III performs a variety of administrative support duties of a general or specialized nature that require a thorough knowledge of department procedures and the use of independent judgment with only occasional instruction or assistance, and performs other related duties as required. The current opening for Office Specialist III is accountable as a team member in the Police Department. The following tasks are essential for the position and include but may not be limited to:

• Performing administrative support duties
• Coordinating clerical tasks performed in part by other personnel
• Reviewing the work of others for composition and grammar
• Ordering and distributing office supplies
• Implementing directions from superiors that are provided orally and/or in writing
• Responding independently to routine correspondence and requests for information
• Responding to inquiries over the telephone and/or in person
• Communicating clearly and concisely both orally and in writing with the public and fellow employees
• Maintaining departmental records and files
• Compiling and checking data for assigned special projects and reports
• Establishing filing procedures and/or systems
• Distributing and dispatching mail and correspondence
• Performing a variety of tasks using computer and technology resources
• Performing data entry into computer programs following Federal, State and local guidelines and policies
• Verifying and reviewing records and reports for completeness and conformance with established regulations and procedures
• Performing a variety of financial record keeping and reporting for an assigned area and may receive payments and collect fees
• Working irregular hours including evenings, nights, weekends and holidays (when necessary); being available for call-back and automatic return to work with a reasonable response time during off-duty hours for major emergencies, disasters, critical incidents and as otherwise required
• Delivering outstanding internal and external customer service; communicating effectively orally and in writing with the public and fellow employees; solving problems and supporting the City's mission, policies, goals and objectives
• Establishing and maintaining effective working relationships and working cooperatively with co-workers, other members of the supervisory/management team, City staff, other agencies, and the community
• Providing initiative in achieving positive and timely results for the organization
• Exercising tact, self-restraint and good judgment; taking initiative to achieve positive, timely results for the organization with diplomatic skills and ethical conduct; conducting duties, responsibilities, tasks and assignments with a constructive, cooperative, positive and professional attitude and demeanor.
• Supporting the City's values of: openness and honesty, integrity and ethics; accountability; outstanding customer service; teamwork; excellence; fiscal and environmental responsibility
• Performing other related duties as assigned

CLASSIFICATION: This position is designated non-exempt under the Fair Labor Standards Act and is a member of the Classified Service.

MINIMUM QUALIFICATIONS

QUALIFICATIONS: The ideal candidate will be a team player with a "can do" attitude. An AA degree or equivalent college credit is highly desirable. Prior experience in Public Safety or a related field is desirable, but not required. The position requires computer literacy and working knowledge of Microsoft Office, the ability to communicate using email programs, and an understanding of and adherence to City policies for information technology. statements describe the general nature and levels or work performed by employees and are not intended as an exhaustive list of all responsibilities, duties and skills required. Minimum Qualifications to Apply: The position requires graduation from high school or equivalent. Two years of clerical experience is required

SUPPLEMENTAL INFORMATION

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in preparing reports using a computer keyboard. Additionally, the position requires mobility, hearing, vision and dexterity levels appropriate to the duties to be performed. Work is primarily performed in a standard office setting with exposure to computer glare, vibrations and pitch. Ability to lift, carry and move objects up to 25 pounds is also required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

SELECTION PROCESS: The selection process may include but is not limited to: application review and evaluation, written examination, performance test and interview. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process, such as: reference check, background investigation, fingerprint criminal history check, post-offer drug test, post-offer psychological and post-offer medical examination, the cost of which will be borne by the City. Candidates must fill out the employment application and supplemental questions completely and accurately. Incomplete applications, including references to "see resume", are considered incomplete and will be disqualified. The City of Redondo Beach is an Equal Opportunity Employer. The City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodation during the selection process must notify the Human Resources Department at least five (5) business days in advance of the test date. Qualified Military Veterans are given an additional five (5) points to a passing score for both open-competitive and promotional recruitments. Note: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Note: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.