Member Engagement Coordinator - International Anesthesia Research Society (IARS)

With more than 7000 members, the International Anesthesia Research Society supports the global anesthesia community through research funding, education, publications, and professional collaboration. As Member Engagement Coordinator, you will play a key role in connecting members, non-members, and volunteers to a wide range of engagement opportunities, ensuring that participation is accurately tracked and reported, and supporting IARS staff with the data needed to strengthen recruitment, retention, and engagement projects.

Reporting to the Marketing and Member Engagement Director, you will manage the membership database, monitor participation across IARS offerings, and prepare reports used to analyze trends and inform staff decision-making. You will support day-to-day membership and marketing operations, including processing new-member and renewal activity, maintaining accurate member records, managing the general inquiries inbox, and assisting with the weekly member newsletter and email outreach campaigns. You will also provide logistical support for the Membership Committee and subcommittees, including scheduling, coordinating agendas, taking minutes, tracking action items and follow-ups, and supporting the onboarding of new committee members.

This position offers a pathway to build foundational skills to support future career growth through broad exposure to database management, communications, and member services. You’ll regularly interact directly with IARS’s membership, volunteers and senior staff and be closely involved in the implementation of a new association management system this year. As the team’s database management lead, you’ll help to establish core engagement metrics and reporting workflows that will shape how IARS connects with the anesthesia community for years to come.

Work Environment, Salary, and Benefits

• This is a fully remote role with standard 9-5 hours in your local time zone. Some early morning or evening hours may be required to accommodate communication with stakeholders across multiple time zones. Some domestic and international travel is required for the annual meeting (1 week) and occasional training.
• The budgeted salary range for this position is $65K – $80K with an outstanding benefits package including generous PTO, medical, dental, and vision coverage, disability and life insurance, a 403(b) with 10% employer contribution, and paid membership to ASAE.

Responsibilities

Membership Growth, Retention, and Outreach

• Support the recruitment of new members, the retention of current members, and strategies to re-engage lapsed members.
• Coordinate affiliate society membership discount processes annually; periodically review journal affiliate society websites to ensure IARS membership content is up to date; provide updated information or corrections to affiliate societies when necessary.
• Administer monthly hard copy membership renewal mailings.

Membership Operations and Administration

• Manage join and renew membership activities, process lockbox membership payments, maintain and update member types, invoices and notices.
• Manage the general inquiries email; respond promptly and professionally to all emails.

Database Management, Reporting, and Systems

• Track member participation in programs, events, and committees.
• Serve as the organizational point person for membership database protocols and best practices; ensure data integrity and troubleshoot issues.
• Provide the monthly member report for journal distribution to the publisher’s Society Manager by the due date. Work with the Society Manager to resolve A&A delivery and online access problems quickly.
• Generate regular and ad hoc membership and engagement reports. Support benchmarking efforts.
• Document membership management processes.
• Manage and update contact lists, including the international anesthesiology society list, anesthesiology department list, affiliate society contacts, and volunteer and committee lists.

Volunteer and Committee Support

• Support the Membership Committee and subcommittees, including meeting scheduling, preparing agendas and materials, taking minutes, and coordinating follow-up actions such as project goals, deliverables, and timelines. Ensure progress is documented and communicated as needed.
• Maintain and update the Volunteer Orientation packet and distribute it to all new committee members.
• Assist with the annual Call for Volunteers process, including communications, tracking, and selection.

Member Communications and Marketing Support

• Work with the Director to write, proofread, and distribute communications and promotional materials, such as member onboarding and welcome messages, drip and email campaigns, multiple newsletters, member surveys, renewal notices, and other outreach covering a wide range of Society activities.
• Assist with MailChimp program promotional eblasts and social media channel scheduling.
• Review website content at least monthly for accuracy and relevance and ensure membership content is current. Recommend updates as needed to the Director.

Qualifications

• A bachelor’s degree and 3 + years of relevant experience in a membership, marketing, or administrative role, with direct responsibility for member-facing support, committee coordination, or communications; exposure to mission-driven or internationally oriented work preferred; medical society experience a plus.
• Strong data and systems skills, including hands-on experience managing records in a CRM or association management system, maintaining data hygiene, and producing accurate, repeatable reports to support membership and committee needs.
• Advanced proficiency in Microsoft Word (including mail merge), PowerPoint, and Excel, including pivot tables and lookups (VLOOKUP/XLOOKUP), with the ability to analyze data and translate it into usable insights for internal teams and leadership.
• Highly organized and self-directed, able to manage time independently, proactively seek out information, and balance multiple, sometimes competing priorities in a remote environment.
• Clear and professional written and verbal communication skills, including hands-on experience with an email marketing platform, and a service-oriented approach to regular interaction with members, volunteers, and committee leaders; multilingual ability a plus.

About IARS

The International Anesthesia Research Society is a nonpolitical, 501(c)(3) not-for-profit medical society founded in 1922 to advance and support scientific research and education related to anesthesia and to improve patient care through research. The IARS contributes nearly $1M annually to fund anesthesia research; provides a forum for anesthesiology leaders to share information and ideas; maintains a worldwide membership of physicians, health professionals in anesthesia-related practice, and physician residents and others with doctoral degrees. The organization’s mission is to generate and disseminate transformative breakthroughs in anesthesiology and perioperative medicine while growing and supporting scientists worldwide. With a vision to lead the global anesthesiology community to advance the science and practice of medicine, IARS provides educational and research resources through its monthly journal Anesthesia & Analgesia, provided in print and online, and the monthly clinical companion journal A&A Practice, a premier Annual Meeting, webinars, research and educational grants, an online community and the OpenAnesthesia educational resource.

Staffing Advisors is committed to reducing bias in every aspect of the hiring process. We have long recommended a competency-driven approach to hiring. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law. We encourage you to apply even if your experience is not a 100% match with the position description; we will consider people from a variety of backgrounds and career experiences.