Assistant Facilities Manager

Summary of Job: Assist in managing the day-to-day operations of the Facilities Department with a focus on administrative duties related to the maintenance and care of Spirit Rock’s structures, systems, and land. Help to create and maintain a supportive environment for teachers and practitioners.

Job Responsibilities:

• Perform administrative duties in association with project, maintenance coordination, and documentation
• Assist in the development and management of the facility budget
• Facilitate communication between departments and ensure a cohesive work environment
• Assist in scheduling and supervising vendors/suppliers and maintenance service providers
• Manage service and warranty contracts for the facilities' systems equipment
• Assist with planning department maintenance and major repair projects

• Manage the facilities work order and maintenance tracking system
• Assist with maintenance and repair assessments for all of Spirit Rock’s facilities systems equipment
• Assist with coordination with all third-party land management organizations, such as MALT and Marin County
• Actively participate in the oversight and management of Spirit Rock’s Workplace Safety Program and CalOSHA compliance
• Assist with the training of staff in safety and emergency procedures

Qualifications:

• 4 - 6 years’ experience and strong skills in building trades, including carpentry, electrical, and plumbing
• Strong written and verbal communication skills
• Strong computer skills: MS Office, Excel, Google Sheets/Docs
• A firm understanding of heating, air conditioning, refrigeration, and septic systems
• Experience with building maintenance, preferably for extensive facilities
• Experience with health, safety, and emergency management issues
• Ability to read architectural drawings
• Ability to work in a collaborative “team” atmosphere

Working Conditions :

• Ability to sit, walk, or stand for extended periods, for tasks ranging from desk work to walking up and down stairs, ladders, and hillsides
• Ability to work outdoors with exposure to seasonal weather conditions
• Ability to lift, carry, push, or pull objects up to 40 pounds
• Ability to perform moderately complex manipulative tasks
• Ability to communicate clearly on a telephone and walkie-talkie
• This position will be exposed to chemicals typical of maintenance, janitorial, and landscaping work.
• Must be able to speak and write in English regularly
• Specific vision abilities required are close vision, middle distance vision, and color vision

Desired Start Date: 3/1/26

Employment Status: Full-time / exempt
Schedule: 5 days/week; Sunday-Thursday
Compensation: $72K - $75k annually

Benefits:

• Employer-paid medical, dental, and vision
• Participation in 403b retirement plan
• Paid vacation and sick time
• Retreat time accrual
• Employee Assistance Program (EAP)

Spirit Rock is an equal opportunity employer, and we place a high value on workforce diversity; qualified candidates who self-identify as a Person of Color and/or are part of the LGBTQIA+ community are encouraged to apply.

Please note, our organization is unable to provide visa sponsorship at this time.