Executive Assistant & Project Manager

Overview

We are seeking a highly capable, proactive, and technology-forward Executive Assistant, Project Manager & AI Operations Partner to serve as a strategic extension of the Chief Revenue & Strategy Officer (CRSO). This is not a traditional Executive Assistant position. This role combines executive support, project management, AI operations, workflow automation, business intelligence, and strategic execution into a high-impact partnership designed to increase executive effectiveness and organizational performance. The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, drives initiatives to completion, and leverages modern AI tools to create operational leverage and scalable systems. If you are organized, analytical, resourceful, and excited about using AI and automation to improve business outcomes, we encourage you to apply.

Responsibilities

• Manage executive calendars, scheduling, and priority alignment
• Lead and coordinate cross-functional projects and strategic initiatives
• Design and implement AI-powered workflows and productivity systems
• Develop and maintain KPI dashboards and executive reporting tools
• Map, document, and optimize business processes
• Build and maintain Custom GPTs, Claude Projects, AI agents, and automation solutions

Minimum Requirements

• 3+ years supporting senior executives, founders, or business leaders in fast-paced environments
• Demonstrated project management experience with multiple concurrent initiatives
• Experience coordinating cross-functional teams and stakeholders
• Daily hands-on experience using ChatGPT, Claude, Microsoft Copilot, or similar AI platforms
• Experience building Custom GPTs and AI-powered workflows
• Strong prompt engineering and AI output quality assurance skills

Preferred Requirements

• Experience supporting C-suite executives
• PMP, CAPM, or equivalent project management training
• Experience with Notion, Airtable, Power BI, Tableau, or similar platforms
• Background in operations, strategy, business analysis, or process improvement
• Experience implementing AI tools within business operations