Student Assistant - DMV Financial Systems Section/Accounting - Hybrid

The California Department of Motor Vehicles (DMV)'s vision is to be a trusted leader in delivering innovative services. This vision is supported by its mission to proudly serve the public by licensing drivers, registering vehicles, securing identities, and regulating the motor vehicle industry.

To learn more visit: California DMV

The California Department of Motor Vehicles (DMV) is seeking to hire a student assistant, with Business Administration/Accounting focus, in the Financial Services Branch to assist with various daily and monthly reports, including reconciliation with the General Ledger and other reports.

Conditions of

Employment

This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department.

UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week’s notice.

UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment.

Prerequisites

Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser:

Students must be enrolled in at least: six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students.


Students declared major must match the major(s) listed in the job posting.

Majors/Fields of Study

Business Administration, Accounting, Finance and Economics.

Work Schedule

During school: Monday – Friday, 8:30 a.m. to 5 p.m. (working with school schedule).

During breaks: Monday - Friday, 8:30 a.m. to 5 p.m.

The final work schedule will be determined by the supervisor.

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$16.90 to $21.13 per hour.

Minimum Qualifications

• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• GPA of 3.0.
• Ability to work cooperatively with others, maintain consistent and regular attendance, exercise good judgment, and be able to work independently.
• Strong verbal and written communication skills are required.
• Proficiency with Microsoft Office Suite including PowerPoint, Excel, Outlook, and Word.
• Attention to detail and reliable.
• Good organizational and communication skills.
• Deductive reasoning and analytical abilities.
Strong problem-solving skills.

Preferred Qualifications

• Individuals who are, or have been, a dependent child in foster care, a homeless youth or a formerly incarcerated youth as defined by Government Code section 18220 are encouraged to apply and will be given priority. Please note that prior to appointment, individuals claiming preference under one of these categories will be required to furnish documentation establishing their eligibility.
Experience in accounting is preferred.

Duties and Responsibilities

• Assist in running and publishing various daily and monthly revenue and expenditure reports using the Oracle Administrative & Financial System (AFS) and SplashBI reporting tool.
• Assist in reconciling the daily revenue reports like General Ledger (GL) Daily Activity, Cleared Revenue, and Revenue Subsidiary Reports.
• Reconcile the GL Activity with the Cash Receipts register and uncleared collections report.
• Assist in reconciling the monthly revenue reports like General Ledger (GL) Monthly Activity, Trial Balance, Revenue Summary Year-To-Date, and Revenue Reconciliation report.
• Assist in setting up internal employee suppliers in Oracle AFS.
Assist in user access to Oracle AFS with password reset and other requests.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in a hybrid office environment.

The position is mainly remote but may need to report to Sacramento DMV headquarters, as needed, after training is completed.

Employees will be required to work according to the current UEI remote workplace policy and sign a UEI telework agreement.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Application Instructions

Please complete all fields of the employment application. Include your educational history in the “Educational Experience” section and any employment history in the “Employment Experience” section of our application.

Please upload the following documents:

• Unofficial transcripts gladly accepted.
• Current class schedule
• Cover letter
Resume

Apply by May 12, 2026