Software Project Manager (Calabasas)

About The Company:

Amalfi Jets is a leading private jet charter company providing unparalleled experiences for our customers globally. True to our mission and motto of Exploring the world with you. Our mission is to allow our customers to unlock more of the world, elegantly and efficiently. We work with customers in across six continents and provide clear quality, safety, and excellence standards in everything we do. We share our mission and our commitment to excellence on our social media platforms, @amalfijets where we have over 4M followers and gain over 250 million impressions each month. Our company consists of our aviation department, social media brand, and technology.

We are the most followed private aviation company in the world.

The Role:

We’re looking for a sharp, organized Software Project Manager to sit at the center of our engineering, operations, marketing and leadership teams. You'll work closely with executives, department leads, and engineers alike — serving as the connective tissue that keeps priorities aligned and execution on track across the organization.

You'll drive the planning and execution of specific software projects, owning them end-to-end from kickoff through delivery.

You'll own project timelines, deliverables, and day-to-day coordination across engineering, product, and operations to ensure projects are delivered on time, within scope, and with high quality.

What You'll Do:

Project Coordination & Execution

• Gather, clarify, and document requirements for features, projects, and initiatives — working closely with leadership and cross-functional stakeholders
• Break down high-level requests into well-scoped tasks and manage them in Jira, keeping tickets clear, current, and properly prioritized
• Serve as the primary point of contact between the CEO and the engineering team, ensuring priorities are communicated clearly in both directions
• Define project timelines and milestones, keeping them current as scope or priorities evolve
• Forecast project delivery across active workstreams, identifying risks and dependencies early to keep stakeholders aligned on realistic expectations
• Manage and communicate priority shifts across teams, ensuring everyone understands what is changing and why
• Track project status across active workstreams and proactively surface blockers, risks, or scope changes before they become problems
• Partner with the Head of Engineering on project planning and delivery using a structured waterfall approach with agile principles applied where appropriate
• Perform functional QA on features before release — verifying that what was built matches the requirements and catching issues early before they reach production

Stakeholder Communication

• Prepare and deliver concise status updates, milestone summaries, and project reports for leadership
• Facilitate alignment meetings and keep decisions documented so nothing falls through the cracks
• Support cross-departmental projects beyond engineering when needed, helping other teams stay organized and on track

Process & Tools

• Serve as our internal Jira export - own, improve, and optimize our Jira setup, workflows, boards, and configurations to best support how our teams work.
• Create and maintain project templates, documentation standards, and process guidelines
• Help onboard future team members to project processes as the team grows

You're a Good Fit If You Have:

• 1–3 years of experience in a project management or project coordinator
• Strong written and verbal communication skills — you can translate between business speak and engineering speak
• Deep, hands-on Jira expertise - you know the tool inside and out and can configure workflows, boards, and automations confidently.
• Comfortable performing functional QA and acceptance testing — you can methodically verify that a feature works as intended and clearly communicate issues when it doesn't
• Highly organized with strong attention to detail and a bias toward action
• Comfortable working in a fast-moving, startup environment where priorities can shift
• Able to work independently and take ownership without constant direction

Nice to Have/Preferred Qualifications:

• Experience working alongside or embedded within a software engineering team
• Familiarity with agile/scrum methodologies
• Experience in aviation, logistics, or a tech-forward service industry
• Exposure to tools like Notion, Confluence, or similar documentation platforms

Compensation:

• Annual Salary Range: $85,000 - 125,000 USD per year
• 15 Days Paid Time Off (PTO) Per Year
• 100% Paid Healthcare, Dental, Vision PPO Plans
• Company Issued MacBook Pro + iPhone
• Dedicated Office/Workspace at our 10,000 sqf Global HQ in Calabasas, CA 91302