Office Technician (Typing)

Job Description and Duties

Are you looking for an exciting and fast-paced career?

Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

Under the direction of the Supervisor I, the Office Technician (OT) (Typing) performs a variety of advanced journey level office and clerical work functions to ensure internal support during steady state time and disaster activation operations within the Recovery Directorate. The incumbent completes tasks related to the provision of federal and state disaster assistance grant programs including, but not limited to: Public Assistance (PA) Disaster Grant, California Disaster Assistance Act (CDAA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Hazardous Materials Emergency Preparedness grant (HMEP), Pre-Disaster Mitigation program (PDM), Flood Mitigation Assistance (FMA), and other grant programs. Together with general administrative, clerical, and technical assistance tasks, the OT (Typing) duties also include the ability to type at a speed of not less than 40 words per minute from ordinary manuscript or printed or typewritten material.

You will find additional information about the job in the .

Working Conditions

This position is located in the Financial Processing Unit in Mather, CA.

Hybrid Telework: This position is eligible for a hybrid work schedule. Additional in office days may be required based on the business need.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Typing Certification is required when applicants apply for State civil service clerical positions such as Office Assistant (Typing) and Office Technician (Typing). The specific typing requirement will be noted in the Class Specification.

State departments will honor typing certificates issued within the last four years, and certified from a five (5) minute typing test that meets the CalHR requirements, with a minimum of 40 WPM (words per minute).

Acceptable Certificates must be 5 minutes in length and proctored either virtually or in person .The California Department of Human Resources will not accept typing certifications from tests that were not proctored or less than 5 minutes long.

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” section on the State Application, STD. 678.
• List your most current employment history first in the “EMPLOYMENT HISTORY” section on the STD. 678.
• Provide the “From” and “To” dates with the month, day and year, the “Hours Per Week” that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the “DUTIES PERFORMED” on the State Application (do not note “see attached resume” in this section) . Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required. Foreign education must obtain and submit verification of United States course/degree equivalency.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**

**All hires may be subject to a criminal background check.**

**We encourage applicants to apply electronically.**

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Technical & Clerical Skills

• Ability to enter data and log information
• Experience with Microsoft Office Suite
• Experience operating various office machines
• Ability to perform clerical work, including correct grammar usage
• Possess good reading, writing, and mathematics skills

Organizational & Time Management

• Organizational skills and ability to prioritize work assignments and/or projects
• Flexibility and ability to organize multiple workload priorities and work under pressure
• Time management
• Detail oriented
• Punctuality and good attendance

Communication & Interpersonal Skills

• Verbal and written communication skills
• Ability to follow oral and written directions
• Experience with customer service
• Possess good interpersonal skills for public contact
• Positive attitude

Teamwork & Professional Qualities

• Ability to work in a team environment
• Ability to work collaboratively with other staff, work effectively as a team member
• Initiative, professionalism, and good judgment

Benefits

Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Excellent CalPERS state pension plan
• 401(k) and 457(b) Plans
• Flexible Schedules
• Generous paid time off
• Health, dental & vision insurance for the employee or the employee's family
• Investment in careers development
• Located near many local eateries, financial institutions, and the Light Rail Station

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager’s review. Failure to include an SOQ may disqualify an applicant from consideration. A resume in lieu of the SOQ responses and a standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and the Desirable Qualifications.

The SOQ should specifically outline how you meet any or all the desirable qualifications outlined in the Job Posting and Duty Statement.

SOQ FORMAT INSTRUCTIONS:

• Length: No more than one page.
• Spacing: Single-spaced.
• Font: Use 11-point Arial font.
• In the upper left corner of the page, include your name, the date, and the job code number for the posting.
• Questions: Responses need not include the questions but must be numbered in the same order as below.

PLEASE ANSWER THE FOLLOWING:

1. Describe your experience managing multiple duties, keeping track of workload, and meeting deadlines.

2. Please describe a time you worked a complex assignment or reviewed large volumes of data. What is your process for accuracy?

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Question(s). Applications submitted without the SOQ may not be considered.