Operations Analyst, Central Valley

Description

ABOUT ASPIRE

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

JOB SUMMARY

The Operations Analyst, Central Valley, will be responsible for leading projects that increase organizational efficiency and efficacy through improved operational processes. The Operations Analyst will also assist the Central Valley Operations Manager in providing exceptional service and support to Aspire’s schools, regional offices, and home office departments to ensure their operational success. The emphasis of this role is to work effectively with regional/home office team mates, teachers, office managers, principals and other team members to understand, support, and (when necessary) reengineer current practices and tools.

Success in this position requires an entrepreneurial approach to problem-solving, a strong quantitative and qualitative analytical skill set, penchant for rooting out inefficiencies, and the empathy to understand the challenges faced by educators at Aspire. The ideal candidate will have K-12 experience, strong customer service skills, data analysis skills, and project management skills.

ESSENTIAL FUNCTIONS

1. Central Valley Business Manager Support

1. Serve as a primary regional support and thought partner to school site Business Managers across all Aspire Central Valley Schools.

2. Provide ongoing coaching under the supervision of the Regional Director of Operations, focused on strengthening fiscal operations, compliance, internal controls, and operational planning.

3. Support Business Managers in building operational capacity aligned to Aspire’s decentralized regional operating model.

4. Analyze site-level operational data to identify trends, risks, and opportunities for improvement.

2. Central ValleyBusiness Manager Operations Community of Practice (CoP)

1. Design, plan, and execute the CV Regional Business Manager Community of Practice (CoP).

2. Develop agendas, resources, and learning experiences that build CV Business Manager capacity and promote consistent, high-quality operational practices.

3. Facilitate cross-school collaboration, shared problem-solving, and dissemination of best practices.

3. Central Valley Schools Operations Partnership

1. Partner closely with CV Business Managers and CV Principals to collaboratively review, monitor, and improve operational systems and procedures, including but not limited to:

1. PowerSchool- Attendance accounting and ADA processes for students

2. SchoolMint- Enrollment, records management, and compliance documentation

3. Coupa- Procurement, expense, budget, and accounting monitoring/management

4. Facilities, safety, and operational readiness

2. Conduct site visits and operational reviews to assess implementation fidelity and adherence to Aspire policies and applicable state and federal requirements.

3. Support school leaders in responding to audit findings, authorizer requests, and internal reviews.

4. Assist and Support:

1. Central Valley Student Recruitment and Engagement Manager

1. Enrollment data

2. Central Valley Compliance Manager

1. Data entry

2. CALPADs

3. FRL/LCFF Forms

3. Central Valley Operations Manager

1. Teacher calendar, school calendar, etc.

2. SARCs

5. Additional Duties:

1. Collaborate with Aspire shared services teams (e.g., finance, payroll, accounts payable/receivable) to support effective service delivery to school sites.

2. Partner with regional academic, student services, and leadership teams to ensure operations effectively support instructional priorities and student outcomes.

3. Support regional initiatives related to school growth, transitions, and continuous improvement.

4. Other duties as assigned

QUALIFICATIONS

Competencies:

• Demonstrated skills in identifying issues, formulating, and implementing solutions. Ability to research complex problems and develop cost effective solutions

• Love of data! Driven to discover issues and insights that help drive to a decision. Detail oriented with laser focus on connecting data to deliverables.

• Excellent organization, time management, follow-up skills; high sense of urgency; ability to successfully handle multiple projects concurrently; ability to work independently.

• Highly proactive, gets things done and constructively resolves conflicts

• Track record of establishing effective relationships with people in various roles

• Exceptional written and verbal communication skills; active listening skills a must

• Demonstrated ability to quickly learn new areas of knowledge and technology

• Effective documentation of projects and deliverables

• Working knowledge of MS Office

Minimum educational level:

• Bachelor’s degree preferred in business, education, or other related field

Experience required:

• 2-4 years experience in operational support, data analysis, and/or process improvement ∙

• Experience or strong interest in K-12 public education

• Experience working in dynamic, high-performing environments

Physical requirements:

• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces.

• Remaining in a stationary position, often standing or sitting for prolonged periods.

• Moving about to accomplish tasks or moving from one worksite to another.

• Assessing the accuracy, neatness and thoroughness of the work assigned.

• Communicating with others to exchange information.

• Repeating motions that may include the wrists, hands and/or fingers.

Work authorization requirements:

• Clear the Department of Justice background screening

• Authorized to work in the United States

• Provide health (TB) clearance (renewed every four years)

Compensation:

Aspire Public Schools is dedicated to our teammate's well-being! In addition to a competitive base salary that is benchmarked against local districts and charter schools, we offer employees exceptional benefits, including paid time off, 100% core health benefits coverage on select plans, life insurance/long-term disability, participation in a CA state retirement plan, tuition reimbursement plan, and adoption assistance program. Our salary schedule based on years of experience for this position type is reflected here:

Aspire Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. Aspire promotes affirmative action for minorities, women, disabled persons, and veterans.

This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.

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