Accounts Payable Analyst

Employment Type: Full-Time, Regular| Exemption Status: Non-Exempt

Hourly Rate: $33.00 (equivalent to $68,640.00 annually)

About CDA:

CDA is a community based, multiservice non-profit agency with over 300 employees dedicated to creating positive change in our local community. Our mission is to empower and promote the well-being of families, child care providers, and the greater community through financial and support services.

Purpose of the Role:

Under general supervision, the Accounts Payable Analyst will perform complex professional accounting activities. This includes performing functions to track, develop, and meet compliance with the accounting department’s quality standard goals and objectives.

Essential Duties and Responsibilities

1. Review and process all financial documents to ensure transactions are properly coded, authorized, and recorded in accordance with internal accounting controls.
2. Process high-volume provider and vendor payments under strict deadlines to maintain program continuity.
3. Manage and oversee Alternative Payment Program, Nutrition Program, and Cost of Care Plus, including replacement checks and supplemental rate payments.
4. Maintain provider accounting ledgers, post account transactions, and reconcile differences; assist in maintaining fiscal accountability ledger for all programs.
5. Review and reconcile Alternative Payment reports, including payment summaries, union dues, and related JotForms.
6. Investigate and resolve account discrepancies by verifying documentation and issuing stop-payments, adjustments, or replacements as needed.
7. Support the preparation and submission of required financial and regulatory reports, including 1099 and CDSS reporting.
8. Collaborate with internal departments such as Provider Services, the Payments Department, and the Senior Data & Research Analyst to troubleshoot system issues and resolve payment inquiries.
9. Respond to direct deposit inquiries from providers and ensure timely follow-up and resolution.
10. Maintain financial security and history records by filing accounting documents and following internal accounting controls.
11. Identify and recommend process improvements that promote efficiency, accountability, and continuous improvement.

Additional Duties & Responsibilities:

1. Prepare fiscal reports and payroll processing functions, as needed.
2. Assist supervisors or managers by completing special projects, as needed.
3. Participate in on-site and off-site learning opportunities such as workshops, conferences, staff meetings and trainings.

Minimum Qualifications

Bachelor’s Degree in Business Administration, Accounting and/or related field, or any other education, training, and/or experience that demonstrate possession of knowledge, skills and abilities listed above, and three to five years professional accounting experience in a high-volume environment.

Knowledge, Skills & Abilities

Excellent accounting principles and financial reporting skills; clerical accounting methods, forms, and techniques; read, understand, and follow written directives. Proficient use of accounting systems and cost accounting methods; program revenues and claiming; techniques used in statistical sampling and flow-charting; determine proper accounting code and classification in routine transactions. Strong understanding of accounts payable cycles, reconciliations, and financial reporting. Exceptional attention to detail, organizational skills, and ability to meet tight deadlines. Strong problem-solving and analytical skills; ability to troubleshoot complex payment issues.

Ability to establish and maintain effective working relationships with coworkers, vendors, and providers; exercise appropriate judgment in answering questions and releasing information; analyze and project consequences of decisions and/or recommendations; communicate effectively with a variety of individuals representing diverse cultures and backgrounds, which require a high degree of sensitivity, tact, and diplomacy.

Ability to role model and promote CDA’s vision, mission, and values; and maintain confidentiality of sensitive information; use tact, diplomacy and discretion when working with staff and clients; communicate clearly and ensure a good flow of communication with peers, coworkers, and others within the agency.

Proficient use of office equipment, such as copy and fax machines, calculators, scanners, phone system and file cabinets in a safe manner; use of Adobe and Microsoft Office products, including Word, Excel, Power point, and Outlook; experience creating complex financial systems including expertise in Excel; proficient writing skills and keen attention to detail.

Work Environment

The noise level in the work environment is usually low to moderate. Reasonable accommodations in the work environment may be made to enable individuals with disabilities to perform the essential functions.

This position also requires commitment to work under strict timelines and schedules in order to meet compliance requirements.

The list of job duties and responsibilities is not intended to be all-inclusive and may be expanded from time to time to include other duties and responsibilities that may be deemed necessary.

Physical Requirements:

The physical characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable an individual with a qualified disability to perform the essential functions of a job, on a case-by-case basis.

Frequent upward and downward flexion of the neck; frequent: sitting use of hands to operate computers, printers, and copiers; occasional: walking, standing; bending, and twisting of neck, bending and twisting of waist, squatting, grasping, reaching above and below shoulder level. Close vision and color vision required. Regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.

This list of job duties and responsibilities is not intended to be all-inclusive and may be expanded from time to time to include other duties or responsibilities that may be deemed necessary.

Work Schedule

Full-time, Monday – Friday, 40 hours per week, typically 8:30 am to 5:00pm. May require evening and weekend hours based on the needs of the program.

This position may be eligible for a hybrid work schedule of up to twenty-four (24) hours remote and sixteen (16) hours in-office per week following the successful completion of training. Remote work is not guaranteed and may be modified, suspended, or discontinued at any time based on business and operational needs. In-person attendance may be required for trainings, meetings, or other agency-related purposes.

Benefits:

• Medical | Dental | Vision - 80% paid by the employer in the first year, and 100% thereafter
• Ongoing Training and Staff Development opportunities
• Flexible Spending Account
• Legal Service Plans Available
• Paid Holidays, Sick Pay, and Vacation Time
• Additional Vacation Days – Earn up to 5 bonus days after 3 years, and up to 15 bonus days after 10 years.
• Long-Term Disability
• Group and Voluntary Life Insurance Plan
• Annual Employer Contribution Plan and Employee 401(k) Contribution
• Employee Assistance Program