IT Acquisitions Specialist

Job Description and Duties

Under the direction of the Business Operations and Quality Assurance Supervisor, an IT Supervisor II, the IT Specialist I (IT Acquisitions Specialist) is responsible for IT acquisitions, budget and cost tracking, and telecommunications/mobile device purchases and services, and supports IT asset management plans, policies, and procedures. The IT Acquisitions Specialist monitors software and hardware maintenance terms and initiates renewals; ensures receipt of goods prior to invoice processing; and maintains detailed records of IT Office expenditures.

The following IT Domains are applicable to the incumbent’s duties/tasks:

• Business Technology Management
• Client Services

You will find additional information about the job in the .

Working Conditions

Part-time telework is available for this position for up to three days per week for California residents based on the requirements of the position and may be discussed during the interview process. Hiring interviews may be available virtually, using teleconferencing or video conferencing options.

While working on-site, the incumbent works in a professional office environment, in a climate-controlled area which may fluctuate in temperature and is under artificial light. The incumbent will be required to use a computer, mouse, and keyboard, and will be required to sit for long periods of time at a computer screen. The incumbent must be able to focus for long periods of time, multi-task, adapt to changes in priorities, and complete tasks or projects with short notice. The incumbent must develop and maintain cooperative working relationships and display professionalism and respect for others in all contact opportunities.

Special Requirements

A Statement of Qualifications (SOQ) is required for this position. The SOQ must be no more than three (3) pages, single-spaced, with one-inch margins, in 12-point font, organized and numbered as reflected below. The SOQ must discuss the applicant’s applicable experience as it pertains to each item below. Applicants who do not follow these requirements may be disqualified from the hiring process. A resume is required but does not take the place of the SOQ. Cover letters and other materials will not be considered in the place of the SOQ.

You must respond to all the following items:

1. Describe and provide examples of your knowledge and experience, including methods/processes used, your role(s), and level of engagement/expertise in the areas below:

a. IT Purchasing

b. IT Solicitations, including development of scopes of work and determinations of award

2. Describe your experience related to IT Asset Management.

3. Describe a work assignment that demonstrates your ability to plan work, complete it on schedule, and communicate effectively with the appropriate stakeholders.

NOTE: Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences. Submitting an SOQ that is not your own may be cause for disqualification from the hiring process.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Comprehensive knowledge of and experience working under the SCM Volume 2 and all state IT acquisition policies, standards, and processes.

• Experience with IT Asset Management.

• Experience with IT purchasing, including identifying specs, obtaining quotes and budget approvals, and determining awards.

• Experience developing SOW's, solicitations, and other relevant documents, as well as performing vendor evaluations.

• Expert level knowledge and experience with MS Excel.

• Ability to track detailed information related to cost, budget, licensing terms, and other detail across multiple sources.

• Ability to maintain confidentiality of sensitive tasks or assignments.

• Ability to think critically and prepare and produce clear and concise documentation (e.g., scopes of work, user manuals, reports, processes, procedures, plans, policies, etc.).

• Ability to establish and maintain cooperative working relationships with all levels of staff and management, communicate effectively with peers, users, developers, management, and others.

• Ability to exercise good judgement, act independently, and work under pressure. to manage multiple high priority initiatives, meet deadlines, and resolve issues.

• Demonstrate initiative; independently initiate tasks based on timelines, priorities, or other business needs. Ensure completion within deadlines.

• Demonstrate a service-oriented, customer relations-sensitive attitude.

• Demonstrate a keen attention to detail.

• Willingness to work excess hours to achieve business results.

• Display enthusiasm for continuous learning.

Benefits

The State of California offers a comprehensive benefits package that includes health, vision, dental, a retirement pension, a telework stipend if applicable, and an array of other options.

Benefit information can be found on the CalHR website and the CalPERS website.

Application Information

The STD. 678 is required, and each section must be filled out completely and thoroughly. Please do not include your Social Security Number, date of birth, veteran status, personal photos, LEAP information, or any other personally identifying information on any documents in your application package.

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed.

If applying via postal mail or by dropping off your application, applicants must include JC-491788 and IT Acquisitions Specialist, 311-460-1402-005 in the 'Job Title' section of the STD. 678 to be considered for this position. Please indicate on the STD 678 your basis of eligibility in the "Explanations" field (i.e. SROA, surplus, reemployment, reinstatement, transfer, or list eligible.)

Surplus/SROA candidates must provide a copy of their surplus/SROA letter with their application. Consideration may be given to applicants on another Department's employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. Training and Development assignments are not being considered at this time.

NOTE: To be considered for this job opportunity, applicants must be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. If you are new to California State service and you do not have list eligibility, you must take the exam for this classification. To gain employment list eligibility, please to access the exam bulletin.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - Please see above “Special Requirements” section for SOQ instructions.