Accounts Payable Clerk

The Accounts Payable (A/P) Clerk is responsible for organizing, processing, and paying all transactions involving the procurement of goods, services, and settlement of employee-related costs. This role also monitors aged accounts to provide management with status updates and historical insights. As the first point of contact for vendor inquiries, the A/P Clerk ensures clear communication and maintains proper supporting documentation for vendors and audit requests. This position is on-site in Tehachapi, CA.

Requirements

Essential Functions of the position include, but are not limited to the following:

• Process invoices by verifying and matching against supporting documentation.
• Ensure timely and accurate payment of vendor accounts.
• Analyze, reconcile, and report on A/P aging, including tie-out to the G/L payables account.
• Assist with the periodic financial close process.
• Prepare and execute approved check runs; organize distribution with supporting documentation.
• Respond promptly to vendor inquiries regarding account status.
• Maintain organized A/P files and documentation in compliance with company policies.
• Reconcile monthly company credit card transactions.
• Post daily Concur payments into QuickBooks and apply payments to appropriate accounts.
• Collaborate with Controller on special projects as needed.
• Follow all company policies and procedures.

Essential Skills, Abilities, and Experience:

• Minimum of 3 years of direct experience in accounts payable processing.
• Strong communication skills to address issues and convey information effectively.
• Experience with integrated accounting systems.
• Solid understanding of accounting processes and procedures.
• Knowledge of 1099 processing and preparation for year-end distribution.
• Proficiency in Microsoft Word and Excel.
• Ability to manage multiple priorities in a deadline-driven environment

Desired Skills and Knowledge:

• Previous experience as an Accounts Payable lead.
• Experience with automated expense reporting systems.
• Familiarity with SAP Concur and QuickBooks

Education and Certification:

• Required: High school diploma or equivalent.
• Required: Legal ability to work in the United States.
• Required: Ability to pass a pre-employment drug screen and motor vehicle record check.