Accounts Payable Specialist

Autonomous Medical Devices Incorporated (AMDI) , with its principal place of business in California, employs a world class team of engineers, scientists, clinicians, and manufacturing experts dedicated to the development and manufacture of point-of-care diagnostic devices using breakthrough microfluidics, protein engineering, and data/cloud connectivity. AMDI will launch its first products from its ISO:13485 certified 110,000 square foot facility in Santa Ana, CA.

Summary of Position

Are you a detail-oriented accounting professional with a knack for organization and problem solving? We're looking for an Accounts Payable Specialist to join our team! We're seeking a proactive, results-driven individual who thrives in a fast-paced environment, takes ownership of their work, and enjoys contributing to a collaborative team. NetSuite experience is a plus! In this role, you will take charge of payables and purchasing, ensuring smooth financial operations from requisition to reconciliation.

Location: This is an onsite position located at our Santa Ana, CA office. Candidates living within a 25 mile range preferred.

Essential Duties and Responsibilities

• Ensures invoices are processed in a timely and accurate manner.
• Reviews proper accounting period, expense, and department coding.
• Processes accounts payable of 3-way match and standalone invoices and credits using NetSuite.
• Scan invoices and upload invoices into Advance Bill Management and route for approvals.
• Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action including obtaining credits and returns with supplier.
• Modify vendor records in vendor Master file
• Review W-9s and ensure proper 1099 classifications.
• Verify banking information following best practices to ensure 100% accuracy.
• Record and reconcile P-card transactions.
• Scan in packing slips to send to receiving email and receives items in NetSuite
• Verify packing slips contain date and signatures physically received from individual who purchased the items.
• Creates purchase orders from user requisition.
• Confers with vendors to obtain information such as terms, price, availability, and delivery schedule.
• Establish and maintain relationships with new and existing vendors. Compares purchase orders, prices, terms of payment and other charges against packing slips and vendor bills.
• Develop training manual and train new users.
• Run reports on open PO’s and reconcile for month-end close.
• Receives purchase orders and processes into NetSuite
• Identify buyers and complete the sale of excess inventory as required.
• Provide support coverage for other team members within the Finance and Human Resource teams as the need arises.
• Additional projects and/or duties as assigned
• Full-time onsite work at our Santa Ana location to fulfill the administrative functions referenced above such as scanning in packing slips, scanning in invoices and providing support coverage to other members such as answering the lobby door or helping with shipping packages.

Qualifications Required for Position

• Minimum of a High School Diploma. An Associate degree in Business, Accounting, Finance, or equivalent, preferred.
• Minimum of 3 years of related experience – manufacturing experience a plus.
• Excellent computer skills with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and Microsoft Teams or Zoom
• Experience with NetSuite is highly preferred.
• Well organized, analytical, and strong attention to detail.
• Ability to maintain the highest level of discretion, diplomacy, and confidentiality in all dealings with vendors.

Desired skills and traits

• Someone who gets things done without perfect resources, is innovative, and works with a sense of urgency.
• Results oriented – drives progress & excellence.
• Effective interpersonal and communication skills.
• Contributes to a collaborative and inclusive work environment.
• Someone who has high standards, takes ownership, and is invested in the outcome.
• Someone who proactively helps others, stays positive and has a good sense of humor.

Work Environment

• Full-time onsite at our Santa Ana location, indoor at a manufacturing facility.
• Prolonged periods at a desk and working on a computer.
• Able to lift up to 25 pounds.

Autonomous Medical Device Incorporated offers a comprehensive compensation and benefits package to eligible employees including:

- Company provided lunch to all employees when working at one of AMDI’s on-site locations.

- 401(k) match

- Health insurance, 100% paid for by employer including: Medical, Dental, Vision & Life Insurance

- Competitive vacation, sick days & paid holidays

- Tuition reimbursement

- Casual dress code

- Employee discounts on activities such as theme parks, movie theaters, hotels, rental cars, etc.

- Monthly company-wide socials and activities

Autonomous Medical Devices Incorporated (AMDI) will not accept unsolicited resumes from any source other than directly from a candidate. An Agency must obtain advance written approval from AMDI’s internal Human Resources team to submit resumes only in conjunction with approved valid fully executed contracts.

Our commitment to an inclusive workplace:

We are an equal opportunity employer and encourage people from all backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under federal, state, or local law.