Documentation Specialist POST NUMBER: 470976

Documentation Specialist (Quality Assurance)

A leading company in the food/beverage/dietary supplement space is seeking a Documentation Specialist to support its Quality Assurance and Regulatory Affairs team during a maternity leave coverage. This is a 3-month contract opportunity. The role is hybrid, working onsite Tuesdays and Thursdays.

Position Overview

The Documentation Specialist will support Quality and Regulatory documentation processes, ensuring accuracy, compliance, and timely maintenance of finished goods and raw material records. This role will work closely with suppliers, co-packers, and internal cross-functional teams.

The ideal candidate will have experience in the food, beverage, or dietary supplement industry and a working understanding of regulatory frameworks and quality systems.

Key Responsibilities:

• Maintain and manage Quality and Regulatory documentation across the supply chain
• Review, draft, and publish documents, including:
  • Certificates of Analysis (COAs)
  • Certificates of Conformance
  • Audit certificates
  • Specification sheets
  • Supplier qualification documentation
• Ensure documentation databases are accurate, current, and within validity timelines
• Upload and maintain records in SharePoint and ERP systems
• Support document control and change control processes
• Assist in developing and updating SOPs, work instructions, and forms
• Collaborate with Operations and Sales teams to provide documentation as needed
• Support new product innovation documentation requirements

Qualifications

• 2 years of QA/Regulatory experience within food, beverage, or dietary supplement manufacturing
• Bachelor’s degree in Food Science, Nutrition, Food Technology, or related scientific field strongly preferred
• Strong proficiency in Microsoft Excel and Word (Excel skills are critical)
• Experience working within ERP systems and SharePoint
• Understanding of GMP, HACCP, SQF, FSMA, and FDA regulations preferred
• Strong attention to detail and organizational skills
• Ability to manage heavy documentation workflows with accuracy