Payroll/HR Junior Administrative Assistant

Classification: Non-Exempt

Department: Emission Controls

Reports to: Regional Branch Administrative Manager

Company Profile:

USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in 24 cities and continues to provide services internationally.

Summary Objective:

The Payroll / HR Junior Administrative Assistant i s responsible for providing overall administrative support for Branch. The Payroll / HR Junior Administrative Assistant provides routine and complex support to different departments, and ensures all day-to-day operations are completed by the required time. The Payroll / HR Junior Administrative Assistant will have excellent communication skills and coordinate with all Branches and Corporate personnel, ensure timely submittals of all job tickets. The Payroll /HR Junior Administrative Assistant will have a high level of confidentiality and accuracy.

Responsibilities:

• Collect and ensure accuracy of weekly hours by cross referencing timesheets and entering hours in spreadsheet, and ADP after approval by Manager for payroll.
• Obtain approved non-billable shop tickets and add to payroll spreadsheet.
• Conduct new hire process from beginning to end in accordance with company policies and deadlines and enter new employees in ADP for Corporate HR approval.
• Review, scan and maintain daily service tickets.
• Manage dispatch logs.
• Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, physicals, and uniforms orders.
• Maintain file system for customers and personnel.
• Maintain employee roaster current and up to date; remove employee on timely manner when terminated.
• Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF).
• Run customer specific background checks.
• Print, copy, scan, send, receive, and response to emails.
• Assist with various branch administrative task as needed.

Qualifications:

• High School Diploma or equivalent.
• 1 year of Oil Refinery administrative experience is preferred.
• Payroll processing experience is required.
• QuickBooks experience is preferred.
• ADP experience is preferred.
• Microsoft 365 (Office) experience is required.
• Track System time tracking software knowledge. (highly preferred)
• Time management and excellent communication skills.
• Ability to quickly learn our customers systems for large projects (CCM, Track, Arriva, etc.), and work with customers contacts to meet scheduled submittals.
• Ability to meet all daily and weekly deadlines for all departments.
• Ability to perform other duties as assigned.
• Must be dependable, willing to work additional hours as required and be team oriented.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift to 15 pounds at times.