Travel Coordinator (Production & Publicity)

OVERVIEW OF THE COMPANY

Fox Corporation

Under the FOX banner, we produce and distribute content through some of the world’s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.

JOB DESCRIPTION

The Travel Coordinator manages end-to-end travel and logistics for television production and publicity campaigns. This role is responsible for the seamless movement of talent, crew, and executives, overseeing everything from high-touch VIP air travel to large-scale hotel blocks and strategic vendor negotiations.

A SNAPSHOT OF YOUR RESPONSIBILITIES

• Book and manage complex air travel, with a heavy emphasis on domestic and international First/Business Class. Handle frequent exchanges, schedule changes, and specialized VIP services, including airport meet-and-greets
• Source, negotiate, and secure hotel room blocks for production and crew stays. Manage contract concessions and prepay stays using virtual payment tools (e.g., Conferma)
• Partner with Heads of Production and Publicity Directors to align travel strategy with production schedules, press timelines, and tax-incentivized filming locations
• Coordinate closely with Talent Relations for high-profile activations, including premieres, upfronts, and special events
• Coordinate ground logistics for individual talent and large-scale crew movements, ensuring reliability across various markets
• Maintain and leverage relationships with key hotel partners, airlines, and transportation providers to ensure premium service levels
• Utilize GDS (Sabre Red 360), Online Booking Tools (Deem), and project management software (Smartsheet) to execute and track all travel activities
• Manage and track travel spend across productions, including detailed reporting, reconciliation, and budget awareness
• Oversee account setup for each production
• Ensure all bookings, payments, and account access are documented and aligned with internal approval workflows
• Support internal data management processes to track usage and overall spend across multiple simultaneous projects

WHAT YOU WILL NEED

• 5+ years of Entertainment / Production travel experience requited in high volume environment
• Strong SABRE GDS skills, as well as working knowledge of Word, Excel, and Outlook
• Proven communications and customer service skills in an intense, faced paced environment

NICE TO HAVE BUT NOT A DEALBREAKER

• Experience with group travel