Purchasing Coordinator
- Purchasing & Procurement
- Coordinate and place purchase orders for all materials, hardware, sheet goods, finishes, and supplies for both companies.
- Consolidate orders to leverage bulk purchasing and reduce shipping costs.
- Maintain accurate and up-to-date vendor pricing, lead times, and material catalogs.
- Track and follow up on all open orders to ensure timely delivery.
- Communicate order status to Shop Director, Production Scheduler, and Install Teams.
- Compare vendor quotes and negotiate pricing when possible.
- Ensure purchase orders match invoices and report discrepancies.
- Maintain digital PO and material record-keeping systems.
- Manage warranty, RMA, and return processes with vendors.
- Inventory & Material Management
- Assist with weekly cycle counts and maintain accurate inventory levels.
- Monitor shop stock levels (hardware, consumables, adhesives, fasteners, laminate, etc.).
- Recommend re-order points and material stocking levels.
- Maintain organized storage areas and logical material layout.
- Receiving & Quality Control
- Receive and inspect incoming materials for accuracy and quality.
- Compare shipments against purchase orders and packing lists.
- Document damaged or missing items and communicate with vendors.
- Label, stage, and distribute materials to appropriate departments or job packages.
- Production Support
- Assist the shop with light tasks such as:
- Material prep
- Shop organization
- Kitting/staging job materials
- Tool and supply restocking
- Assisting during bottlenecks or rush periods
- Support the Shop Director in operational tasks to keep workflow efficient.
- 2+ years purchasing experience.
- Computer skills, including a solid knowledge in Word, Excel & Outlook.
- Experience in inventory management and analytics.
- Ability to follow existing processes and develop new ones if necessary.
- Experience in purchasing, supply chain, or inventory control (cabinet/closet manufacturing a strong plus).
- Strong organizational and follow-up skills.
- Comfortable working with vendors, negotiating pricing, and tracking multiple orders.
- Ability to read job plans / cut lists (or willingness to learn).
- Proficient in basic computer tools (email, spreadsheets, order entry systems).
- Physical / Shop Requirements
- Ability to lift 30-50lbs occasionally.
- Comfortable in a shop environment with materials and machinery present.
- Soft Skills
- Detail-oriented with a strong sense of ownership.
- Effective communicator between vendors, shop staff, and management.
- Can balance desk work with hands-on tasks in the shop.
- Works well in a fast-paced production environment.
- Work directly with Director of Operations Manager to execute on buying strategy.
- Use QuickBooks to create P.O.s.
- Understands and manage budgets.
- Verify timely receipt and accuracy of vendor acknowledgments.
- Track inventory, communicating delays in orders to mitigate business impact.
- Work with wider management team (Sales, Office, Clients and Finance) to ensure proper communication and achievement of strategic objectives.
- Manage receiving of parts, special orders and maintain inventory of stock items.
- Complete documents for Accounting Department.
- Hold vendors responsible for charging correct prices.
- Update CRM system with updates from purchasing and receiving.
- Maintaining/updating cost of goods.
- Over time, this role should help achieve:
- Reduced shipping and purchasing costs through combined ordering
- Fewer production delays due to material shortages
- Improved vendor relationships and pricing consistency
- A more organized and predictable material flow
- Less burden on designers/PMs for purchasing tasks
- Support for shop operations when purchasing workload is low
- Health, dental and vision insurance
- Paid Holidays
- Sick and Vacation pay
- 401(k) Plan
- Life, Disability and Accident Insurance
- Health Savings and Flexible Spending Accounts
- Full-time, year-round work
- Training and skill development
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