Associate Director of Division Operations

Grade: J

FTE: 100%

The Division Hematology, Oncology, Stem Cell Transplantation and Regenerative Medicine is a robust and dynamic Division with the Department of Pediatrics at the Stanford University School of Medicine. The Division is seeking an Associate Director of Division Operations (ASA2) to serve as an essential member of the senior administrative leadership team led by the Senior Administrative Division Director to provide shared vision, strategy, management and supervision.

Duties include:

• Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
• Evaluate programs or functions, policies and procedures. Identify issues and develop alternative solutions which may include changes to programs, policies and procedures.
• Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
• Represent the program or function within the department, unit or school by committing resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Manage and contribute e to the development of outreach strategy that may include relationship development, communications and compliance.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
• Assess training needs and may develop associated training.
• May direct and/or supervise staff.

* - Other duties may also be assigned

All members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels.

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $120,038.00 to $153,486.00 annually.

DESIRED QUALIFICATIONS:

• Experience in management of projects, programs and events of moderate size/complexity including planning, scheduling, tracking, and budgeting.
• Ability to direct the work of others, for jobs requiring supervision.
• Polished written and oral communication skills to address a wide variety of audiences.
• Ability to productively engage and influence cross-functional teams.
• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
• Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.
• Depth of knowledge in technical discipline/domain needed to deliver projects.
• Demonstrated success in planning events.
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
• Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.
• Demonstrated supervisory skills including conflict resolution.
• Excellent planning and organizational skills.
• Excellent communication skills
• Working knowledge of accounting, budget planning and financial forecasting.
• Working knowledge of grants and contract administration
• Strong negotiation and effective interpersonal skills.
• Solid analytical and problem-solving skills.
• Attention to detail and accuracy
• Strong expertise in business and management computer applications and databases.
• Strong knowledge in industry standards and/or regulatory requirements.
• Ability to multi-task and manage deadlines.
• Subject matter expertise for area(s) of responsibility.
• Able to keep abreast of general industry knowledge and trends
• Nimble with new technology and understands how to implement new technologies.

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.

• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.

• Demonstrated creativity, problem solving, critical analysis, initiative, judgment and decision-making skills.

• Demonstrated ability to develop and meet budget goals.

• Demonstrated solid planning and organizational skills.

• Demonstrated experience working independently and as part of a team.

• Excellent interpersonal, written and oral communication skills.

• Strong relevant subject matter knowledge.

• Ability to direct the work of others, for jobs requiring supervision.

CERTIFICATIONS & LICENSES: None.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.

• Frequently stand/walk, sitting, grasp lightly/fine manipulation.

• Occasionally use a telephone.

• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• Occasional evening and weekend hours.
• Some travel might be required.