Accounting Assistant

Why TAIT?

• Growth & Mentorship: Gain hands-on experience from our accounting leadership.
• Meaningful Impact: Play a key role in keeping development & infrastructure projects.
• Team Collaboration: Partner with project managers and teams across TAIT.
• People-First Culture: Join a workplace recognized for respect, trust, and growth.
• Built-In Balance: Enjoy paid holidays and start accruing vacation on day one.

Position Description
The Accounting Assistant provides essential support to the Accounting Department and will be required to be in-office for 5 days. This role reports to the Controller and assists with data entry, report generation, accounts payable support, and general accounting administrative tasks.
The ideal candidate is highly organized, dependable, and proactive — someone who learns quickly, enjoys problem-solving, and is not afraid to self-teach. This role works extensively within Deltek accounting software and will gain exposure to a variety of internal procedures and cross-department collaboration.

Essential Duties & Responsibilities
Accounting Support

• Organize and maintain Accounting Department project files and documentation.
• Assist with monthly credit card reconciliation.
• Manage the Accounts Payable (AP) email inbox and ensure proper organization and follow-up.
• Process checks and enter Accounts Payable vouchers into the accounting system.
• Set up new projects in the accounting system and adjust project budgets as needed.
• Verify and post business transactions (e.g., ACH payments).
• Support Accounts Payable and Accounts Receivable workflows by coordinating with the accounting team.
• Maintain accounting records by copying, filing, scanning, and documenting as needed.
• Support Project Managers by assisting in budget management, processing contract documents, preparing change orders, and general team coordination
• Prepare and send project invoices
• Follow up on outstanding invoices through collections process
• Provide administrative support to ensure smooth day-to-day operations
• Handle confidential information with professionalism and discretion.

Front Desk backup and support

• Answer and direct incoming phone calls in a professional, customer-service-focused manner.
• Greet and assist visitors warmly.
• Receive, sort, and distribute mail and packages; scan or route items as needed.
• Coordinate FedEx shipping requests and deliveries.
• Provide additional administrative support as needed across the organization.

Minimum Education and Skills Experience

• 1–2 years of experience in an accounting support or administrative role.
• 2+ years of experience using Microsoft Excel and Outlook.
• Strong attention to detail and high organizational skills.
• Dependable, proactive, and able to work independently as well as collaboratively.
• Comfortable learning new software and procedures quickly; self-teaching mindset encouraged.
• Strong written and verbal communication skills with a professional, kind, and service-oriented approach.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
• Analytical thinking and problem-solving skills.

Physical Requirements

• Ability to work in an office environment for extended periods.
• Ability to sit for long durations while performing administrative work.
• Ability to lift, push, pull, and carry up to 10 lbs.
• Ability to drive a personal vehicle occasionally for business-related errands (e.g., bank deposits, post office runs, deliveries).

Salary and Benefits
$23/hr.-$27/hr.

Benefits

TAIT invests in you by providing a comprehensive compensation and benefits program along with the opportunity for professional growth and development. Our benefits package includes valuable and affordable options for health, dental, vision, employer paid life insurance, 401(k) with match, generous paid time off and other supplemental benefits. TAIT’s core value is its culture of kindness. With this, you’ll find a family-oriented environment and flexibility to manage work and life with a rewarding career. Here are some benefits you can find when you join the TAIT Team:

• Flexible Work Schedule Options - Remote, Hybrid, In-Person


• Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)


• Dental Plans with little to no deductible


• Vision PPO plan that’s accepted widely from local offices to large retailers


• Company paid Life Insurance


• Voluntary Life, Accident and Critical Illness plans


• Dependent Care and Flexible Spending Accounts


• Employee Assistance Program


• Retirement plan 401(k) with employer match


• Paid time off to relax and recharge with vacation, holidays, and sick time.


• Annual memberships with Strava and Headspace for additional health and wellness benefits


• Maternity and Paternity leave time options to care for the newest little family members


• Support for professional growth and development.


• Corporate Lodging Program (CLC)

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TAIT is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, sexual orientation, gender identity, religion, national origin or any other legally protected status. Consistent with the Americans with Disabilities Act, the company will make reasonable accommodations to assist in the application process upon the request of an applicant. No question on this application is intended to secure information to be used for discriminatory purposes.

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